City of Bellemeade, Kentucky

Regular Meeting Agenda
Monday, May 8, 2023 7:00 pm
700 North Hurstbourne Parkway
Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.
● Treasurer’s Report and Adoption

● Mayor’s Report – James Martin
o Working meeting was not held on May 1, 2023 as a result of Mayor Martin’s absence.
o SAM Registration –
o Project and Expenditure (P&E) Report was completed and submitted.
o Updated code of ordinances to reflect new ordinances and changes after February 2023 meeting.
o Budget – First Reading of Budget will be at May Meeting – Let’s discuss our thoughts on tax rates.
o American Rescue Plan Funding Update – total amount of $132,864.00 as part of the American Rescue Plan Act (ARPA). The Bellemeade Commission wants input on how those funds should be spent. All costs must be incurred by December 31, 2024. Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city. Cities can use their full amounts for traditional governmental services.

Current Commission Discussions Have Focused on:

• Police security increase.
• Utilities

● Commissioner Reports
o Public Events –
Arbor Day – April 29
Block Party – May 21
Yard Sale – Aug 19

o Public Lands/Public Works –

o Public Safety and Streets –

o Code Enforcement –

Public Comments – In Accordance with Commission Rules

New Business –

● First Reading of Proposed Budget.
● Discussion of Virtual or Physical Meeting Location Date for future Meetings –
The next working meeting is scheduled for Monday, June 5, 2023 7:00 pm.
The next regular meeting is scheduled for Monday, June 12, 2023 7:00 pm.
Adjournment –

Regular Meeting Agenda
Monday, April 10, 2023 7:00 pm
700 North Hurstbourne Parkway
Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.
● Treasurer’s Report and Adoption

● Mayor’s Report – James Martin
o Working meeting of April 3, 2023 was held – Alan Lewis attended along with the commission members.
o Met with Shelby House President (Daryl Snyder) and Vice President (Linda Phillips)
o SAM Registration –
o Project and Expenditure (P&E) Report that is due April 30. The portal does not open April 1st – Geri, James, & Trish will meet April 22 to confirm the registration
o Contracted with Hatfield Media to move our website from GO Daddy to their server and change all logins so that only current commissioners have access and credentials. They will ensure that Security Patches occur regularly. James will hold website training for commissioners & staff May 8, 2023.
o Updated code of ordinances to reflect new ordinances and changes after February 2023 meeting.
o Budget – First Reading of Budget will be at May Meeting – Let’s discuss our thoughts on tax rates.
o American Rescue Plan Funding Update – total amount of $132,864.00 as part of the American Rescue Plan Act (ARPA). The Bellemeade Commission wants input on how those funds should be spent. All costs must be incurred by December 31, 2024. Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city. Cities can use their full amounts for traditional governmental services.

Current Commission Discussions Have Focused on:

• Police security increase.
• Tree Planting
• Drainage Ditch clearing behind South Hamptom – issues include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.

● Commissioner Reports
o Public Events –
Arbor Day – April 29
Block Party – May 21
Yard Sale – Aug 19

o Public Lands/Public Works –

o Public Safety and Streets –

o Code Enforcement –

Public Comments – In Accordance with Commission Rules

New Business –

● Discussion of and possible voting on Interlocal Agreement for Lyndon Police Patrols

● Discussion of Virtual or Physical Meeting Location Date for future Meetings –
The next working meeting is scheduled for Monday, May 1, 2023 7:00 pm.
The next regular meeting is scheduled for Monday, May 8, 2023 7:00 pm.
Adjournment –

Regular Meeting Agenda
Monday, March 13, 2023 7:00 pm
700 North Hurstbourne Parkway
Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.
● Treasurer’s Report and Adoption

● Mayor’s Report – James Martin
o Working meeting of March 6, 2023 was held – no members of public attended.
o Several members of the public emailed me after the wind storm regarding the following issues:
● Tree down at 102 South Hampton – appears to be only on the property owners yard
● Alan Lewis indicates that LGE may place lower priority on the lines in the ditches because of difficulty of access.
o SAM Registration – Would request that Trish Scott accomplish this by March 23, 2023.
o Project and Expenditure (P&E) Report that is due April 30. The portal does not open April 1st – Lets plan to have Trish, Geri and me meet on a date in April to accomplish this.
o Contracted with Hatfield Media to move our website from GO Daddy to their server and change all logins so that only current commissioners have access and credentials. They will ensure that Security Patches occur regularly.
o Updated code of ordinances to reflect new ordinances and changes after February 2023 meeting. Request that City Attorney Stephen Porter review and provide thoughts.
o American Rescue Plan Funding Update – total amount of $132,864.00 as part of the American Rescue Plan Act (ARPA). The Bellemeade Commission wants input on how those funds should be spent. All costs must be incurred by December 31, 2024. Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city. Cities can use their full amounts for traditional governmental services.

Current Commission Discussions Have Focused on:

• Police security increase.
• Tree Planting
• Drainage Ditch clearing behind South Hamptom – issues include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.

● Commissioner Reports
o Public Events –
Arbor Day

o Public Lands –

o Public Works –

o Public Safety –

Public Comments – In Accordance with Commission Rules

New Business –

● Discussion of Virtual or Physical Meeting Location Date for future Meetings –
The next working meeting is scheduled for Monday, April 3, 2023 7:00 pm.
The next regular meeting is scheduled for Monday, April 10, 2023 7:00 pm.

Adjournment –

Regular Meeting Agenda

Monday, February 13, 2023 7:00 pm

700 North Hurstbourne Parkway

Louisville, KY 40222

Call To Order –

Introduction of New Commissioner Candidates and Selection of New Commissioner

●    Robin Mountain has decided to resign his position and selection process of new candidate will be discussed.

o    “No vacancy by reason of voluntary resignation in the office of mayor or on a legislative body shall occur unless a written resignation which specifies a resignation date is tendered to the legislative body. The resignation shall be effective at the next regular or special meeting of the city legislative body occurring after the date specified in the written letter of resignation.” KRS 83A.040(7).

o    “If one (1) or more vacancies on a legislative body occur in a way that one (1) or more members remain seated, the remaining members shall within thirty (30) days fill the vacancies one (1) at a time, giving each new appointee reasonable notice of his selection as will enable him to meet and act with the remaining members in making further appointments until all vacancies are filled.” KRS 83A.040(5).

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption

• Mayor’s Report – James Martin
  • Working meeting of February 6, 2023 was held and several member of public attended.  . 
  • Contracted with Hatfield Media to move our website from GO Daddy to their server and change all logins so that only current commissioners have access and credentials. They will ensure that Security Patches occur regularly.  
  • Will update code of ordinances to reflect new ordinances and changes after February 2023 meeting.  Request that City Attorney Stephen Porter review and provide thoughts.
  • American Rescue Plan Funding Update – total amount of $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Cities can use their full amounts for traditional governmental services. 

Current Commission Discussions Have Focused on: 

• Police security increase.
• Tree Planting
• Drainage Ditch clearing behind South Hamptom – issues include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.

• Commissioner Reports
  • Public Events –
  • Public Lands –
  • Public Works –
  • Public Safety –
    • Discussion of email alert system.

Public Comments – In Accordance with Commission Rules

New Business –

● Second Reading of ordinance modifying commissioner roles.
● Discussion and voting of ordinance modifying commissioner roles.

• Discussion of Virtual or Physical Meeting Location Date for future Meetings –

The next working meeting is scheduled for Monday, March 6, 2023 7:00 pm.

The next regular meeting is scheduled for Monday, March 13, 2023 7:00 pm.

• Adjournment –

Monday, January 23, 2023 7:00 pm

700 North Hurstbourne Parkway

Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption

• Mayor’s Report – James Martin
  • Working meeting of January 2, 2023 was not held (observed New Year’s Day). Regular meeting of January 9, 2023 was postponed as a result of Mayor’s unavailability in consultation with all commissioners and staff. 
  • Spoke with Hatfield Media – Would like to get all IT and website, hosting, domain, under the control of city clerk.
  • Will update code of ordinances to reflect new ordinances and changes after February 2023 meeting.  Request that City Attorney Stephen Porter review and provide thoughts.
  • American Rescue Plan Funding Update – total amount of $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Cities can use their full amounts for traditional governmental services. 

Current Commission Discussions Have Focused on: 

• Police security increase.
• Tree Planting
• Drainage Ditch clearing behind South Hamptom – issues include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.

• Commissioner Reports
  • Public Events –
  • Public Lands –
  • Public Works –
  • Public Safety –

Public Comments – In Accordance with Commission Rules

New Business –

● Robin Mountain has decided to resign his position and selection process of new candidate will be discussed.
o “No vacancy by reason of voluntary resignation in the office of mayor or on a legislative body shall occur unless a written resignation which specifies a resignation date is tendered to the legislative body. The resignation shall be effective at the next regular or special meeting of the city legislative body occurring after the date specified in the written letter of resignation.” KRS 83A.040(7).
o “If one (1) or more vacancies on a legislative body occur in a way that one (1) or more members remain seated, the remaining members shall within thirty (30) days fill the vacancies one (1) at a time, giving each new appointee reasonable notice of his selection as will enable him to meet and act with the remaining members in making further appointments until all vacancies are filled.” KRS 83A.040(5).
● First Reading of ordinance modifying commissioner roles.
● Discussion of ordinance modifying commissioner roles.
● Discussion of and voting on 2023 – 2024 commission positions
● Discussion of and voting on Mayor pro tem position for 2023 -2024.

• Discussion of Virtual or Physical Meeting Location Date for future Meetings –

The next working meeting is scheduled for Monday, February 6, 2023 7:00 pm.

The next regular meeting is scheduled for Monday, February 13, 2023 7:00 pm.