Commission Minutes

 

CITY OF BELLEMEADE

Commission Meeting Minutes

May 8, 2017

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Bob Elliott

Commissioner Andrew Miller

Commissioner John Miller

Commissioner Jan Shaheen

Treasurer Geri Huff

City Clerk Carol Howard

City Attorney Steve Porter

Others Present:

Regina Meyers

Nichola Garbett

Cindy Matherly

Lisa Phillips Brooks

Dianne Wolfe

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes from the previous meeting were read and approved with a motion by John Miller, second Bob Elliott.

Treasurer’s Report

The treasurer’s report was read and approved with a motion by Bob Elliott, second Andrew Miller.

New Business

2018 Tax Ordinance—First Reading At the first reading of the 2018 Tax Ordinance, Mayor Odom-Groh proposed reducing the city’s tax rate from 7.5 to 7 cents per dollar. Because revenues are up, he said our overall income would be about the same.

2018 Budget Ordinance—First Reading The 2018 Budget was read for the first time and discussed.

Tree Allotment—Jan Shaheen made a motion that the commission allot $75 for a $169.99 canopy tree installed by Alicia Edmiston, 8624 Whipps Bend Road 40222. Andrew Miller seconded it. The motion passed.

Sign Repair—Andrew Miller made a motion, second John Miller that $224.38 be paid to Eagle Sign and Design for installment of a new hanger for a street sign on Whipps Bend Road. The motion passed.

Public Safety Committee Report—John Miller reported on his meeting with the Public Safety Committee. They recommended education for residents on how to keep safe, which will be published in an article in the July newsletter. The Reach Alert program will be discontinued.

City Clerk’s Week—Andrew Miller mentioned that this week is National City Clerk’s Week and thanked Bellemeade’s City Clerk, Carol Howard, for her service. The Mayor also thanked the City Clerk as well as Treasurer Geri Huff for their help and service.

There being no further business, the meeting adjourned at 7:24 p.m. with a motion by Mayor Odom Groh, second John Miller.

Respectfully submitted,

Carol Howard, City Clerk                  Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

April 10, 2017

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Bob Elliott

Commissioner Andrew Miller

Commissioner John Miller

Treasurer Geri Huff

City Clerk Carol Howard

City Attorney Stephen Porter

Others Present:

Renee Willman

Ruby Sheridan

Don Kissling

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:02 p.m.

Approval of Minutes

The minutes from the previous meeting were read and approved as amended with a motion by Bob Elliott, second John Miller.

Treasurer’s Report

The treasurer’s report was read and approved with a motion by John Miller, second Bob Elliott.

New Business

Lawsuit Against Bellemeade—Mayor Odom-Groh

Metro Louisville is suing the Jefferson County League of Cities, which includes Bellemeade, over the constitutionality of new state legislation granting more power to the small cities in Jefferson County in regards to waste management. The consensus of the city commission was to let City Attorney Steve Porter handle the lawsuit.

Citizen Concerns

Don Kissling asked whether the private police officer for Bellemeade still patrols because he had not been seeing him. It was stated that he only patrols 10 hours a month–with more hours devoted to afternoon and night time hours because of speeding during after school hours and night time car break ins.

Renee Willman expressed concern about doing any projects to reduce speeding on North Chadwick for fear of it affecting the traffic on Dorchester Road and South Hampton Road.

There being no further business, the meeting adjourned at 7:45 p.m. with a motion by John Miller, second Andrew Miller.

Respectfully submitted,

Carol Howard, City Clerk          Larry Odom-Groh, Mayor

 

CITY OF BELLEMEADE

Commission Meeting Minutes

March 13, 2017

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Bob Elliott

Commissioner Andrew Miller

Commissioner Jan Shaheen

Treasurer Geri Huff

City Attorney Stephen Porter

Others Present:

Renee Willman

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes from the meeting were read and approved with a motion by Andrew Miller, second Bob Elliott.

Treasurer’s Report

The treasurer’s report was read and approved with a motion by Bob Elliott, second Andrew Miller.

New Business

  • Citywide Yard Sale—Jan Shaheen announced that the Bellemeade Yard Sale would be held September 16 with a rain date of September 23.

  • Additional Services Bid—Bob Elliott stated he had done a walk-around with Ron Ellington to see what additional work needed to be done to the public lands at the entrances of North Chadwick Road and Bellemeade Road and the public space at Wood Cliff Circle. The work included trimming bushes, spreading mulch, and adding or replacing dead plant material. After discussion, Bob Elliott made a motion, second Andrew Miller to approve the additional services bid for a total of $2310. The motion passed.

  • North Chadwick Road Project—Andrew Miller asked for Metro Council Representative Marilyn Parker’s support in eliminating the speeding traffic situation on North Chadwick Road. Marilyn said that any ideas were open for discussion depending on the cost and time involved. Andrew said that he favored starting with an inexpensive solution first, such as, adding bike lanes/pedestrian pathways on the sides of the road to narrow it and slow traffic. Marilyn said she would talk to public works to verify that there was money in the budget for doing the pedestrian lanes, which is likely.  Andrew shared a sample questionnaire he plans to use with North Chadwick residents to solicit their feedback about the pedestrian walkways and any further projects to alleviate traffic in the future. Mayor Odom-Groh mentioned that the speed humps need painting and suggested they be done when/if the lanes are painted.

There being no further business, the meeting adjourned at 7:35 p.m. with a motion by Bob Elliott , second Andrew Miller.

Respectfully submitted,

Carol Howard, City Clerk                               Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

February 13, 2017

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Bob Elliott

Commissioner John Miller

Commissioner Andrew Miller

Commissioner Jan Shaheen

Treasurer Geri Huff

City Clerk Carol Howard

City Attorney Stephen Porter

Others Present:

Renee Willman

Ruby Sheridan

Dianne Wolfe

Nichola Garbett

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes from the January 9 meeting were read and approved with a motion by John Miller, second Andrew Miller.

Treasurer’s Report

The treasurer’s report was read and approved with a motion by Bob Elliott, second John Miller.

New Business

  • Vote on Charter Communications Contract—Mayor Odom-Groh

Because Charter Communications bought Time Warner Cable, a new franchise agreement with them needed to be signed. John Miller made a motion to approve the franchise agreement with Charter Communications, second Andrew Miller. The motion passed.

  • Discussion of Traffic/Pedestrian Options for North Chadwick Road—Commissioner Andrew Miller

    After discussion of the fast traffic on North Chadwick Road, Andrew Miller said he would investigate options for solving it.

  • Allocations for Tree Planting—Jan Shaheen

Jan Shaheen requested guidelines for allocations for tree planting/pruning. She was referred to Elizabeth Dieruf, the former commissioner over city beautification.

  • Public Safety Committee Appointments—Mayor Odom-Groh

Mayor Odom-Groh announced the new members of the Public Safety Committee: Sean Bingham, Lisa Phillips Brooks, Bob Elliott, Bob Fingerson, Nichola Garbett, Cynthia Matherly, Justin M. Merrick, Regina Meyers, and Cindy Potts. They will elect their own chair.

  • Presentations—Mayor Odom-Groh

Mayor Odom-Groh presented a plaque to former Treasurer Ruby Sheridan to commend her work as treasurer for 10 years. Another plaque will be given to former Commissioner Brian Hill, who was not present at the meeting.

  • Landscaping Service Contract—Bob Elliott

Bob Elliott made a motion, second John Miller to continue the contract with Ron Ellingsworth for landscaping services of the public lands in Bellemeade.The motion passed.

  • City Attorney Stephen Porter reported that the Shelbyhurst development was at a standstill for now. Permits have been issued for three new buildings. He also summarized some proposed state legislation.

Citizen Concerns

Renee Willman asked about the date for the annual yard sale. Commissioner Jan Shaheen said a date would be decided and posted in the April newsletter.

There being no further business, the meeting adjourned at 7:29 p.m. with a motion by John Miller, second Bob Elliott.

Respectfully submitted,

Carol Howard, City Clerk             Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

January 9, 2017

Commission Members Present:

Mayor Larry Odom-Groh Treasurer Geri Huff

Commissioner Bob Elliott City Clerk Carol Howard

Commissioner John Miller City Attorney Steve Porter

Commissioner Andrew Miller

Treasurer Geri Huff

City Clerk Carol Howard

City Attorney Steve Porter

Others Present:

Ruby Sheridan

Dianne Wolfe

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes from the December 12 meeting were read and approved as amended with a motion by John Miller, second by Bob Elliott.

Treasurer’s Report

The treasurer’s report was read and approved as amended with a motion by Bob Elliott, second John Miller.

New Business

  • Assigning Commission Organization

Mayor Odom-Groh assigned the following areas for oversight to the 2017-2018 city commission members:

Commissioner Andrew Miller–Streets

Commissioner Jan Shaheen–Beautification and Community Events

Commissioner John Miller–Public Safety

Commissioner Bob Elliott–Public Lands

Mayor Odom-Groh–Administration, Budget, Newsletter

  • Recognition of Former Commission Members

Commissioner John Miller made a motion to have plaques made to honor the service of former Commissioner Brian Miller and former Treasurer Ruby Sheridan to be ordered by Mayor Odom-Groh. Bob Elliott seconded the motion. The motion passed.

Commissioner John Miller noted the recent passing of former Commissioner Margaret Miller. Margaret served on the commission for 12 years and is an original resident in the City of Bellemeade.

  • Update on Shelbyhurst Development

City Attorney Steve Porter shared that the NTS attorney said that Shelbyhurst development has been put on hold for awhile.

  • Ethics Forms

Ethics Committee member, Dianne Wolfe, brought Ethics Forms, which were signed by the city commission members and the treasurer.

There being no further business, the meeting adjourned at 7:15 p.m. with a motion by Bob Elliott.

Respectfully submitted,

Carol Howard, City Clerk                Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

December 12, 2016

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Bob Elliott

Commissioner John Miller

Treasurer Ruby Sheridan

City Clerk Carol Howard

Others Present:

Geri Huff

Renee Willman

Nichola Garbett

Regina Meyers

Jan Shaheen

Andrew Miller

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes from the October 10 meeting were read and approved with a motion by John Miller, second by Bob Elliott.

The minutes from the November 14 meeting were read and approved with a motion by Bob Elliott, second John Miller.

Treasurer’s Report

The Treasurer’s Report was read and approved with a motion by John Miller, second Bob Elliott.

New Business

  • Christmas Decorations at Bellemeade Entrances

Commissioner John Miller expressed appreciation to Andrew Miller and the group of volunteers who put up Christmas lights at both of the Bellemeade entrances. A motion was made by John Miller, second Bob Elliott to reimburse Andrew Miller for the $383.66 cost of the lights and that decorating the entrances be an annual project. The motion passed.

  • Swearing in of Commissioners

Mayor Odom-Groh swore in the newly elected 2017-2018 city commissioners.

Citizen Concerns

Renee Willman stated that long time resident of Bellemeade, Eva Poynter, is now in hospice care. She has lived in Bellemeade since 1964.

There being no further business, the meeting adjourned at 7:12 p.m. with a motion by John Miller.

Respectfully submitted,

Carol Howard, City Clerk                     Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

November 14, 2016

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner John Miller

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Commissioner Brian Hill

Treasurer Ruby Sheridan

City Attorney Stephen Porter

Others Present:

Geri Huff

Judi Sikes—8605 Holston Rd

Doug Godfrey—8608 Holston Rd

Jay Comstock—8610 Holston Rd

Jim Klapheke—8503 Holston Rd

Larry Wentzel–8501 Holston Rd

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:01 p.m.

Treasurer’s Report

The Treasurer’s Report was read and approved with a motion by John Miller, second Elizabeth Dieruf.

New Business

Water Bills–John Miller discussed that the water bills for the Moorgate and Bellemeade entrances may be reversed, which needs to be researched and possibly discussed with the water company.

Citizen Concerns

There were several residents in attendance to present a petition for speed humps to be installed on Holston Road. It was discussed that a resident continually exceeds the speed limit, having his dog chase his car. This is a safety issue for the residents and small children. Additionally, this resident violates other policies. A petition was brought to the council and excludes one signature. Elizabeth Dieruf may call Metro Animal Services, to be determined. Marilyn Parker may also be contacted.

John Miller and others discussed the speed hump hindering quick access for emergency services. Brian Hill said the police department should patrol the neighborhood more frequently. A motion was made by John Miller, second Elizabeth Dieruf to have the installation of speed humps on Holston Road reviewed by an engineering service. The motion passed. City Attorney Stephen Porter will write a letter to the resident.

There being no further business, the meeting adjourned at 7:30 p.m. with a motion by Elizabeth Dieruf.

Respectfully submitted,

Carol Howard, City Clerk                Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

October 10, 2016

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner John Miller

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Treasurer Ruby Sheridan

City Clerk Carol Howard

City Attorney Stephen Porter

Others Present:

Geri Huff

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved as amended with a motion by John Miller, second Elizabeth Dieruf.

Treasurer’s Report

The Treasurer’s Report was read and approved with a motion by Elizabeth Dieruf, second John Miller.

New Business

Geri Huff was introduced to the city commission as the candidate chosen to replace Ruby Sheridan as treasurer at the beginning of 2017. A motion was made by John Miller, second Bob Elliott to hire Geri Huff on November 1 with funds charged to Salaries. The motion passed.

Citizen Concerns

There being no further business, the meeting adjourned at 7:20 p.m. with a motion by Brian Hill, second Elizabeth Dieruf.

Respectfully submitted,

Carol Howard, City Clerk                                   Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

September 12, 2016

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner John Miller

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Treasurer Ruby Sheridan

City Clerk Carol Howard

City Attorney Stephen Porter

Others Present:

Renee Willman

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Elizabeth Dieruf, second Bob Elliott.

Treasurer’s Report and Other Treasurer Actions

The Treasurer’s Report was read and approved with a motion by Brian Hill, second Elizabeth Dieruf. Treasurer Ruby Sheridan also distributed copies of the FY 2016 Audit. She also mentioned that her records were recently audited by Unemployment Insurance. Mayor Odom Groh said that he had an applicant to be interviewed for the Treasurer’s position, which will be vacated at the end of 2016. He made the recommendation that the new treasurer be hired to work alongside Ruby Sheridan to learn her responsibilities until Ruby leaves the position.

Old Business

Mayor Odom Groh made a motion that the amended Ordinance 2016-04 be adopted, second by John Miller. The motion passed.

New Business

Bob Elliott made a motion that the Reach Alert system be renewed for a year for the cost of $900 based on 600 households. After discussion, John Miller amended the motion that the project be based on the actual number of households in the city. The motion passed.

City Attorney Stephen Porter reported that Google is backing off of the fiber optic initiative in Louisville and nationally. The good effects of the proposal was that AT&T has been discounting their services for the short term. He also reported that further development of Shelbyhurst has been shelved for awhile.

Citizen Concerns

Renee Willman asked how often the City of Bellemeade streets are paved. Brian Hill reported that it occurs every ten years, and it was discussed that repaving Moorgate should probably occur within the next couple of years.

There being no further business, the meeting adjourned at 7:38 p.m. with a motion by John Miller, second Elizabeth Dieruf.

Respectfully submitted,

Carol Howard, City Clerk                         Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

August 8, 2016

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner John Miller

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Treasurer Ruby Sheridan

City Clerk Carol Howard

City Attorney Stephen Porter

Others Present:

Dianne Wolfe

Renee Willman

Jan Shaheen

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by John Miller.

Treasurer’s Report

The Treasurer’s Report was read, and John Miller accepted a revised Financial Report for June, second by Bob Elliott. The motion passed. Elizabeth Dieruf made a motion that the Treasurer’s Report be accepted, second by Bob Elliott. The motion passed.

Old Business

An amended motion was proposed by Larry Odom Groh, second John Miller that the city credit card will be issued in the name of the City of Bellemeade and held by the Treasurer. The motion passed.

New Business

A motion was made by Larry Odom Groh, second John Miller that the Bellemeade Tax Ordinance be amended from .075 cents per $100 to 7.5 cents per $100. This was the first reading of the amended ordinance.

Citizen Concerns

Mayor Odom Groh reported tht the branch on Shelbyville Road that was blocking the view of drivers from North Chadwick Road was removed.

Ruby Sheridan requested that the bushes on Whipps Mill Road and Charing Cross be trimmed, which were obstructing the view of drivers entering Whipps Mill Road,

Renee Willman asked who would be running for commissioner in the November election. Andrew Miller and Jan Shaheen plan to run in the place of two outgoing commissioners.

There being no further business, the meeting adjourned at 7:20 p.m. with a motion by John Miller, second Elizabeth Dieruf.

Respectfully submitted,

Carol Howard, City Clerk                                          Larry Odom-Groh, Mayor

 

CITY OF BELLEMEADE

Commission Meeting Minutes

July 11, 2016

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner John Miller

Commissioner Brian Hill

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Treasurer Ruby Sheridan

City Clerk Carol Howard

City Attorney Stephen Porter

Others Present:

Dianne Wolfe

Sharon Voelker

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Brian Hill, second by John Miller.

Treasurer’s Report

The Treasurer’s Report was read and approved with a motion by Elizabeth Dieruf, second by Bob Elliott.

Old Business

City Attorney Stephen Porter reported on the most recent meeting concerning Shelbyhurst development. The planning commission turned down the plans submitted, and U of L withdrew its application for now.

New Business

Treasurer Ruby Sheridan discussed a PNC business credit/debit card that earns 1.5% cash back on net purchases. A motion was made by Mayor Odom Groh, second John Miller that Treasurer Ruby Sheridan apply for the PNC credit/ debit card to be issued in her name for payment of city bills with she being the only person who can use it. The motion passed.

Citizen Concerns

Sharon Voelker requested that a speed hump be installed on Charing Cross because of many small children at the end of Charing Cross near Whipps Mill Road. Mayor Odom Groh said that there must be a petition signed by 70% of the residents on Charing Cross before this could be considered. The impact of speed humps on emergency crews was discussed. Also the possibility of Lieutenant Cabrera patrolling that area.

Dianne Wolfe asked about progress made in trimming the hazardous tree on Shelbyville Road near the bus stop which she brought up in the previous commission meeting. Mayor Odom Groh said he had talked to the property owner about it but hadn’t heard anything further. Dianne asked if permission could be granted to have someone else do the trimming.

There being no further business, the meeting adjourned at 7:32 p.m. with a motion by Larry Odom Groh, second John Miller.

Respectfully submitted,

Carol Howard, City Clerk                                 Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

June 13, 2016

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner John Miller

Commissioner Brian Hill

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Treasurer Ruby Sheridan

City Clerk Carol Howard

Others Present:

Dianne Wolfe

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved as amended with a motion by Brian Hill, second by Bob Elliott.

Treasurer’s Report

The Treasurer’s Report was read and approved with a motion by Elizabeth Dieruf, second by Brian Hill.

Old Business

There was a second reading of Ordinance No. 2016-02: An Ordinance Granting a Communications Franchise and Authorizing Execution of a Uniform Franchise Agreement. A motion was made by Larry Odom Groh, second by Brian Hill that the ordinance be approved as amended. The motion was approved unanimously.

There was a second reading of Ordinance No. 2016-03: An Ordinance Adopting a Budget for the General Operating Purposes of and the Capital Expenditures for the City of Bellemeade for the Fiscal Year 2016-2017, from July 1, 2016 through June 30, 2017. There was a motion made by John Miller, second by Bob Elliott that the ordinance be accepted. The motion passed.

There was a second reading of Ordinance No. 2016-04: An Ordinance Adoptiong the Jefferson County, Kentucky, Ad Valorem Tax Assessment for the City of Bellemeade, Kentucky, and the Levying of an Ad Valorem Tax Thereon for City Purposes for the Calendar Year January 1, 2017 to December 31, 2017. There was a motion made by Elizabeth Dieruf, second by John Miller that the ordinance be accepted as amended. The motion passed.

Citizen Concerns

Dianne Wolfe expressed a concern about the lower bottom of a tree jutting out onto the road at the corner of North Chadwick and Shelbyville Road near the bus stop. She said it posed a safety hazard– causing people at the bus stop to have to step out onto Shelbyville Road and blocking visibilty for drivers. Because it is on private property, the Mayor said he will talk to the owner.

Ruby Sheridan mentioned the bushes at Charing Cross and Whipps Mill Road, which need cutting back.

There being no further business, the meeting adjourned at 7:20 p.m. with a motion by Brian Hill, second Elizabeth Dieruf.

Respectfully submitted,

Carol Howard, City                                         Clerk Larry Odom-Groh, Mayor

 

CITY OF BELLEMEADE

Commission Meeting Minutes

May 9, 2016

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner John Miller

Commissioner Brian Hill

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Treasurer Ruby Sheridan

City Clerk Carol Howard

City Attorney Stephen Porter

Others Present:

None

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes  

The minutes were read and approved as amended with a motion by Brian Hill, second by Elizabeth Dieruf.

Treasurer’s Report

The Treasurer’s Report was read and approved with a motion by Brian Hill, second by Bob Elliott.

Old Business

City Attorney Stephen Porter reported that the only item not agreed upon in the Shelbyhurst agreement was the type of lighting allowed. Architectural lighting is still being disputed.

New Business

Budget 2016-17: First Reading  Mayor Odom Groh reported that the only change in the budget from last year was a slight increase for Rumpke charges.

Tax Ordinance 2016-17: First Reading  Mayor Odom Groh reported that the new budget is based on current tax assessments for this year. Next year’s budget will reflect the new assessments. It was discussed that the insurance premium taxes pay almost as much of the budget as property taxes with no extra charge to residents—just listing Bellemeade instead of Louisville as their residence. A suggestion was made that this be mentioned in the newsletter.

Painting Speed Humps  Commissioner Brian Hill reported he sent three requests for estimates to paint the speed humps, but only one company, Staggs, sent a bid, which was $650. A motion was made by Brian Hill, seconded John Miller that Staggs’ bid be accepted. The motion passed.

Commissioner Hill also reported that two missing signs were installed on Whipps Mill Road.

Police Patrol  Commissioner Bob Elliott reported he wants to increase NACP’s hours from 10 to 20 per month during the warmer months. This has already been allotted in the budget.

There being no further business, the meeting adjourned at 7:44 p.m. with a motion by Elizabeth Dieruf, second Brian Hill.

Respectfully submitted,

Carol Howard, City Clerk                          Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

April 11, 2016

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Commissioner John Miller

Commissioner Brian Hill

City Clerk Carol Howard

Others Present:

Renee Willman

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Brian Hill, second by Elizabeth Dieruf.

Treasurer’s Report

The Treasurer’s Report was read and approved with a motion by John Miller, second by Bob Elliott.

Old Business–None

New Business

John Miller made a motion, second by Brian Hill that the landscaping contract with Ron Ellingsworth be extended. The motion passed.

It was decided that the newsletter would be published in May instead of April–after the second reading and approval of Ordinance No. 2016-02 at the May meeting–so that it could be sent in the newsletter. It was also announced that the city wide yard sale would be held in June instead of May this year—after the rain has subsided.

Citizen Concerns

Renee Willman commented on the need for residents to be reminded not to post signs on official street and stop signs. The Mayor said he would add that to the For New Resident page on the Bellemeade web site.

There being no further business, the meeting adjourned at 7:10 p.m. with a motion by John Miller, second Elizabeth Dieruf.

Respectfully submitted,

Carol Howard, City Clerk                                Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

March 14, 2016

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Treaurer Ruby Sheridan

City Attorney Steve Porter

City Clerk Carol Howard

Others Present:

Renee Willman

Dianne Wolfe

Elaine Boyd

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Elizabeth Dieruf, second by Bob Elliott.

Treasurer’s Report

The Treasurer’s Report was read and approved with a motion by Elizabeth Dieruf, second by Bob Elliott.

Old Business

Attorney Steve Porter reported that the bids for the new internet franchise in Metro Louisville did not go out until March 14, and it may be late April before he receives a final draft of it. So the second reading of Ordinance No. 2016-02 was not done in this meeting.

New Business—None

Citizen Concerns

Renee Willman asked whether there would be a city-wide yard sale this year. It was decided one will be held in early May and would be advertised in the April newsletter.

Elaine Boyd stated that the new light installed on the corner of Wood and Shelbyville Road shines in her window and keeps her awake at night. She also said that her house is surrounded on three sides by utility lines that make noise in the evenings that also keep her awake. It was suggested that she contact LG&E about the utility line noise.

There being no further business, the meeting adjourned at 7:25 p.m. with a motion by Bob Elliott, second Elizabeth Dieruf.

Respectfully submitted,

Carol Howard, City Clerk                                   Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

February 8, 2016

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner John Miller

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Treaurer Ruby Sheridan

City Attorney Stephen Porter

City Clerk Carol Howard

Others Present:

None

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Brian Hill, second by John Miller.

Treasurer’s Report

The Treasurer’s Report was read and approved with a motion by Elizabeth Dieruf, second by Brian Hill.

Old Business

New Business

  • Street Signs and Street Lights– Commissioner Brian Hill reported street signs missing from Whipps Mill Road and Whipps Bend Road. He said that Eagles Sign had made the original ones and was the only company to have the pattern. A motion was made by Larry Odom-Groh, second Bob Elliott that Eagle Sign be used to make the two new street signs. The motion passed.

     Brian Hill also said after trying for months to get LG&E to turn on the light on the corner of        Woodcleft and Bellemeade Road, they have finally agreed to look at it.

  • Ordinance No. 2016-02—First Reading– City Attorney Stephen Porter presented the first reading of Ordinance No. 2016-02, which authorizes the mayor to sign a uniform communications services franchise agreement for the City of Bellemeade in cooperation with Metro government and its municipalities. After discussion, a motion was made by John Miller, second Brian Hill to introduce the ordinance as the first reading. The motion passed. The second reading will be at the March 14 commission meeting.

  • Ordinance 2016-01– City Attorney Steve Porter reported that the ordinance for closing the east end of Charing Cross Road has been registered with the County Clerk’s office and is now official.

  • Snow Removal— After discussion about snow removal, Mayor Odom-Groh authorized Brian Hill to begin getting bids for next winter’s snow removal that will include salting the streets.

There being no further business, the meeting adjourned at 7:38 p.m. with a motion by Brian Hill, second Bob Elliott.

Respectfully submitted,

Carol Howard, City Clerk                              Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

January 11, 2016

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner John Miller

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Treaurer Ruby Sheridan

City Attorney Stephen Porter

City Clerk Carol Howard

Others Present:

None

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Elizabeth Dieruf, second by John Miller.

Treasurer’s Report

The Treasurer’s Report was read and approved with a motion by John Miller, second by Elizabeth Dieruf.

Old Business

Ordinance No. 2015-03: Second Reading and Vote–Mayor Odom-Groh                                          There was a second reading of Ordinance No. 2015-03. A motion was made by John Miller, second by Bob Elliott that the ordinance be adopted as written. The motion passed.

New Business

Resolution for Interlocal Cooperation Agreement– Mayor Odom-Groh presented a Resolution for Interlocal Cooperation Agreement. The resolution authorizes Mayor Odom-Groh to enter into an agreement with Louisville Metro and 81 smaller cities in Jefferson County to put out a bid for a new high speed internet franchise(s) for residential customers in Jefferson County. Elizabeth Dieruf made a motion to accept the resolution, second by John Miller. The motion passed.

There being no further business, the meeting adjourned at 7:32 p.m. with a motion by John Mille, second Bob Elliott.

Respectfully submitted,

Carol Howard, City Clerk                                 Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

December 14, 2015

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Treaurer Ruby Sheridan

City Attorney Stephen Porter

City Clerk Carol Howard

Others Present:

None

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Bob Elliott, second by Elizabeth Dieruf.

Treasurer’s Report

The Treasurer’s Report was read and approved with a motion by Bob Elliott, second by Elizabeth Dieruf.

Old Business

New Business

Chris Pierce, the new Municipal Representative from Rumpke, discussed an upcoming rate increase for the next three year period. In 2017, there would be no increase; in 2018, there would be a 1.5% rate increase; in 2019, there would be a 1.5% rate increase. Services would remain the same. After discussion, a motion was made by Elizabeth Dieruf, second by Bob Elliott to extend the Rumpke contract for three years. The motion passed.

City Attorney Stephen Porter reported that he was still waiting for U of L’s signatures on the proposed Ordinance No. 2015-03. Their representative wanted to know if Bellemeade was going to tear out the sidewalk on the easement that formerly led to a bridge.

There being no further business, the meeting adjourned at 7:13 p.m. with a motion by Elizabeth Dieruf, second Bob Elliott.

Respectfully submitted,

Carol Howard, City Clerk                                               Larry Odom-Groh, Mayor

 

CITY OF BELLEMEADE

Commission Meeting Minutes

November 9, 2015

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Elizabeth Dieruf

Commissioner Brian Hill

Commissioner John Miller

City Clerk Carol Howard

Others Present:

None

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Brian Hill, second by John Miller.

Treasurer’s Report

A motion was made by John Miller, second by Elizabeth Dieruf to direct the Treasurer to put a CD coming due into a checking account temporarily to see if interest rates go up in December. The motion passed.

The Treasurer’s Report was read and approved with a motion by Elizabeth Dieruf, second by Brian Hill.

Old Business

New Business

There was not a second reading of Ordinance No. 2015-03 because U of L has not signed its agreement of the ordinance as an abutting property owner. It was decided that the October newsletter that had been delayed so as to include the approved ordinance, would not be published. The next newsletter will be published in January.

There being no further business, the meeting adjourned at 7:07 p.m. with a motion by Brian Hill.

Respectfully submitted,

Carol Howard, City Clerk                                              Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

October 12, 2015

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Elizabeth Dieruf

Commissioner Brian Hill

Commissioner John Miller

Commissioner Bob Elliott

Treasurer Ruby Sheridan

City Attorney Stephen Porter

City Clerk Carol Howard

Others Present:

None

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved as amended with a motion by John Miller, second by Brian Hill.

Treasurer’s Report—Ruby Sheridan

The Treasurer’s Report was read and approved with a motion by John Miller, second by Elizabeth Dieruf.

FY 2014-2015 Audit

The FY 2014-2015 Audit was presented by Treasurer Ruby Sheridan, and it balanced.

Old Business

New Business

First Reading of Ordinance No. 2015-03—Mayor Odom-Groh

Mayor Odom-Groh introduced the first reading of Ordinance No. 2015-13. There are still some actions that must be completed concerning the ordinance before the second reading so the mayor said the second reading may not occur at the next commission meeting.

Information for Residents

There was discussion about the need for residents to know the metro ordinance concerning parking. It was decided that the mayor would develop a welcome brochure for new residents containing the metro parking ordinance and other ordinances that are often not known as well as helpful information such as the Rumpke Recycle Program. The mayor said he would hand deliver this brochure when he greets the new residents, which he does on a regular basis. Other places that the information will be published is on the Bellemeade Facebook page and the Bellemeade web site.

There being no further business, the meeting adjourned at 7:34 p.m. with a motion by Elizabeth Dieruf, second by Brian Hill.

Respectfully submitted,

Carol Howard, City Clerk                                Larry Odom-Groh, Mayor

 

CITY OF BELLEMEADE

Commission Meeting Minutes

September 14, 2015

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Elizabeth Dieruf

Commissioner Brian Hill

Commissioner John Miller

Commissioner Bob Elliott

Treasurer Ruby Sheridan

City Attorney Stephen Porter

City Clerk Carol Howard

Others Present:

Ed Wessel

James Martin

Dianne Wolfe

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Elizabeth Dieruf, second by Brian Hill.

Treasurer’s Report—Ruby Sheridan

The Treasurer’s Report was read and approved with a motion by John Miller, second by Brian Hill.

Old Business

Follow up on Storm Ditch Debris—Mayor Odom-Groh

Mayor Odom-Groh reported that he turned over the issue concerning storm debris in the ditch to MSD and the Health Department because one owner was resistant to his request to clean out his ditch and the other two owners could not be reached.

Dead Tree on Chadwick Road—John Miller

Commissioner John Miller brought up that the dead tree on Chadwick Road had still not been cut down. The mayor said he would talk with the resident again.

New Business

Signage on Public Lands—John Miller and Bob Elliott

Commissioners John Miller and Bob Elliott discussed an oversize auction sign that had been placed at the Moorgate entrance and was blocking vision at the intersection of North Chadwick Road and Shelbyville Road. They had received phone calls and complaints on the Bellemeade Facebook page.

Ed Wessel pointed out that the resident whose house was for auction had lived in the neighborhood for 30-40 years and that she would want to get the most out of her proceeds. James Martin, an attorney and resident of Bellemeade, shared his legal opinion about a signage code. He said that Bellemeade would be better off with an ordinance on signage. He said that an ordinance could not specify the type of sign but could specify the size and materials used in signs.

After discussion, it was decided that the mayor would publish Bellemeade’s policy on signage in the next newsletter.

Disbanding of Beautification Committee—Elizabeth Dieruf

Commissioner Elizabeth Dieruf reported that the Beautification Committee had voted to disband because after talking to all the residents of Bellemeade, there was no interest in using their funds for planting or trimming canopy trees. After discussion, a motion was made by Elizabeth Dieruf, second by John Miller that the Beautification Committee become dormant, and the City Commission act as the committee as needed. The motion passed.

There being no further business, the meeting adjourned at 7:34 p.m. with a motion by Mayor Odom-Groh, second by John Miller.

Respectfully submitted,

Carol Howard, City Clerk             Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

August 10, 2015

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Elizabeth Dieruf

Commissioner Brian Hill

Commissioner John Miller

Commissioner Bob Elliott

Treasurer Ruby Sheridan

City Attorney Stephen Porter

City Clerk Carol Howard

Others Present:

Dianne Wolfe

Margaret Wright

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved as amended with a motion by Elizabeth Dieruf, second by Bob Elliott.

Treasurer’s Report—Ruby Sheridan

The Treasurer’s Report was read and approved with a motion by John Miller, second by Elizabeth Dieruf.

Old Business

Report on Whipps Mill Road Apartments—Mayor Odom-Groh

Following last month’s meeting, Mayor Odom-Groh wrote a letter to the mayor of Lyndon opposing the proposed NTS/UL apartment complex. NTS/UL withdrew their proposal for a zoning change and said they are not planning to pursue building the apartment complex in the future.

Dead Tree on North Chadwick Road—Elizabeth Dieruf

Commissioner Elizabeth Dieruf reported that the Beautification Committee had talked to the owner of the property at North Chadwick and Shelbyville Road, who had a dead tree which was a hazard to traffic. He has agreed to have it removed.

New Business

Permanent Closure of East End of Charing Cross next to Shelby Campus—Mayor Odom-Groh

Mayor Odom-Groh discussed with NTS closing the east end of Charing Cross Road that is adjacent to Shelby Campus. City Attorney Stephen Porter said that in order to do this, the property between Charing Cross and Shelby Campus must be surveyed, a notarized statement must be obtained from the two houses and UL that abut the property, and an ordinance be written and filed with the County Clerk. A motion was made by Brian Hill that Bellemeade spend the money to survey the property at the east end of Charing Cross Road that abuts Shelby Campus. The motion was amended by John Miller to say “pay for the survey and any other fees associated with getting Charing Cross Road closed.” The amended motion was seconded by Bob Elliott. The motion passed.

Citizen Concerns

Margaret Wright asked that all new residents of Bellemeade be told—perhaps in a newsletter–that they are responsible for keeping the ditches in their back yards clean. During the storm season, water came all the way up to Margaret’s house from the ditch and poured into her basement. Stephen Porter said that it is the city’s responsibility to warn residents who aren’t cleaning their ditches and proclaim them unsafe. If a resident does not heed such a warning, the city can clean up the ditch and then put a lien on the resident’s property until the resident reimburses the city.

Margaret Wright also addressed the speeding on Southampton Road this summer. She said that vehicles were going around the curve at 45-50 m.p.h. while there were children at play. She requested a speed limit sign like the one on North Chadwick Road.

Dianne Wolfe asked if the city had considered putting a walkway to the UL area from Charing Cross. Brian Hill said there had been a bridge there in the past, which was continually vandalized.

There being no further business, the meeting adjourned at 7:35 p.m. with a motion by Mayor Odom-Groh, second by Brian Hill.

Respectfully submitted,

Carol Howard, City Clerk                                                 Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

July 13, 2015

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Elizabeth Dieruf

Commissioner Brian Hill

Commissioner John Miller

Commissioner Bob Elliott

Treasurer Ruby Sheridan

City Attorney Stephen Porter

City Clerk Carol Howard

Others Present:

Dianne Wolfe

Mike Bowles

Judi Sikes

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by John Miller, second by Bob Elliott.

Treasurer’s Report—Ruby Sheridan

Ruby Sheridan reported that at the end of the 2015 fiscal year on June 30, there were 5 unpaid property taxes on which liens would be put. The city earned $1000 on interest. Disbursements were on budget: $105,000 was budgeted and the total for the year was $100,000. The Treasurer’s Report was read and approved with a motion by Elizabeth Dieruf, second by John Miller.

The Treasurer also reported that Goodman and Weber had submitted a proposal of $1800 to do the annual audit, which was the same as last year’s charge. John Miller made a motion, second by Elizabeth Dieruf that Goodman and Weber do the FY 2015 audit for the City of Bellemeade for $1800. The motion passed.

Old Business

Reach Alert System—Commissioner Bob Elliott

Bob Elliott reported that 72 Bellemeade residents had signed up for the Reach Alert list since last meeting. Bob advised his fellow commissioners, who would also be admininstrators, to use the system sparingly—and not use it for weather alerts.

New Business

Repair of Problem on Bellemeade Road—Mayor Odom-Groh

Mayor Odom-Groh reported there had been a major problem on Bellemeade Road recently. A hole in the asphalt road had developed, which was 2-5 inches deep, causing a rivulet. This was causing the hole to grow and could cause the street to cave in in that area. Commissioner Brian Hill bought concrete to fill the hole to shore it up, let the concrete set up, and put a cold patch on it. The cost to the city was on $11.50 to Brian Hill for the materials. The mayor thanked Brian for a job well done.

Citizen Concerns

Shelbyhurst/U of L Apartment Complex Proposal

Mike Bowles, along with Bellemeade resident Judi Sikes, attended the meeting to express their concerns about the U of L/NTS proposal to build a high density apartment complex at the corner of Whipps Mill Road and Old Whipps Mill Road. Mike said that building in this area would be devastating both for the environment and for the neighborhoods adjacent to this area. The majority of old growth tree canopy and natural habitat along Beargrass Creek would be removed. There would be increased water run-off and flooding caused from filling this flood plain for the construction. Traffic, accidents, and speeding would increase substantially on Whipps Mill Road. There would be a potential loss of neighborhood property values and quality of life for residents in the surrounding communities. There could also be a possible increase in erosion and water pollution entering Beargrass Creek.

Mike Bowles represented The Greater Lyndon-Beargrass Creek Preservation Alliance, LLC, which was formed by citizens in the impacted areas to fight the zoning changes needed to build the apartments as well as other construction initiatives that would be detrimental to these neighborhoods. He announced an organizational meeting would be held on July 15 at 6:30 at Lyndon City Hall to provide information about the proposal and about what concerned citizens could do to help stop the rezoning.

Mayor Odom-Groh and City Attorney Stephen Porter said they would be attending all the zoning meetings. Stephen Porter also said that he had requested that all the zoning meetings be held nearby instead of downtown to make them easier for residents to attend.

After considerable discussion, a motion was made by Commissioner John Miller, second Brian Hill that Bellemeade go on record as opposing the residential apartment complex on Whipps Mill Road on the basis of detrimental environmental impact and increased traffic on Whipps Mill Road. The motion passed unanimously.

The Mayor also said that he would write a letter to the mayor of Lyndon stating Bellemeade’s opposition to the apartment complex proposal.

Dead Tree

Dianne Wolfe expressed safety concerns about a dead tree at the North Chadwick/Shelbyville Road exit from Moorgate. It drops branches into the street continuously, and the tree itself could fall into the road. She felt it posed a hazard to residents waiting to exit onto Shelbyville Road and asked if the City of Bellemeade could do something to get the resident on that property to get it cut down.

There being no further business, the meeting adjourned at 7:55 p.m. with a motion by John Miller, second by Bob Elliott.

Respectfully submitted,

Carol Howard, City Clerk                           Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

June 8, 2015

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Elizabeth Dieruf

Commissioner Brian Hill

Commissioner John Miller

Commissioner Bob Elliott

Treasurer Ruby Sheridan

City Attorney Stephen Porter

City Clerk Carol Howard

Others Present:

Dianne Wolfe

Renee Willman

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Brian Hill, second by Bob Elliott.

Treasurer’s Report—Ruby Sheridan

Ruby Sheridan reported that she received three more property taxes, and there are now six unpaid properties.  The Treasurer’s Report was read and approved with a motion by John Miller, second by Elizabeth Dieruf,

Old Business

  • 2015-2016 Tax Ordinance Second Reading—Mayor Larry Odom-Groh

There was a second reading and discussion of the Bellemeade Budget Ordinance. There was one question about whether Bellemeade could obtain matching funds for police protection as had been previously discussed. Attorney Stephen Porter said that he would check on this. Mayor Odom-Groh made a motion, second by John Miller that the Budget be accepted as written. The Budget passed unanimously.

  • 2015-2016 Tax Ordinance Second Reading—Mayor Larry Odom-Groh

There was a second reading and discussion of the Bellemeade Tax Ordinance. Mayor Odom- Groh made a motion, second by John Miller that the Bellemeade Tax Ordinance be accepted as written. The motion passed unanimously.

New Business

Reach Alert System—Commissioner Bob Elliott

Bob Elliott presented a proposal for the adoption of a text, email, phone call system for providing Bellemeade residents timely notification about emergencies and general information, which is called Reach Alert. Recommended by a colleague in the League of Cities, it is the most economical system Commissioner Elliott has found in his research. The cost would be paid by the city at a flat rate of $1 per house or $412 annually. With this system, residents may choose how they wish to receive information—whether it be one way or all three–and they may register up to 4 emails or phone numbers per household. Residents without computers or cell phones may receive phone calls and may register by calling an 800 number. The system has been used successfully by the City of Lyndon for several years and is being initiated in Hurstbourne Estates. After the first year, the price for the city will be $2 per household or $824. Bob Elliott will act as administrator and will produce monthly reports about the system. A motion was made by Bob Elliott, second by Elizabeth Dieruf that the Reach Alert system be approved for one year and taken out of the city’s Miscellaneous funds. The motion passed.

Zoning Meetings—Mayor Odom-Groh announced that NTS, which owns 49% of Shelbyhurst Office and Research Park, is seeking a change in zoning. Neighborhood meetings are being held on June 16, 17, and 18, and he recommended everyone attend who can.

Citizen Concerns

Renee Willman questioned whether flags were put on the Yard Sale signs. They weren’t because there was a threat of rain, and it was not known ahead-of-time if the sale would take place.

There being no further business, the meeting adjourned at 8:01 p.m. with a motion by John Miller, second by Brian Hill.

Respectfully submitted,

Carol Howard, City Clerk                                    Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

May 11, 2015

Commission Members Present:

Larry Odom-Groh, Mayor

Elizabeth Dieruf, Commissioner

Brian Hill, Commissioner

John Miller, Commissioner

Ruby Sheridan, Treasurer

Stephen Porter, City Attorney

Carol Howard, City Clerk

Others Present:

Dianne Wolfe

Lisa Chapman

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by John Miller, second by Elizabeth Dieruf.

Treasurer’s Report—Ruby Sheridan

Ruby Sheridan reported that she received a few more taxes, and there are now eight unpaid properties. A final notice will be sent in May, and a lien will be put on any properties with unpaid taxes in June. John Miller complimented the Mayor for his snow removal efforts this winter. The Treasurer’s Report was read and approved with a motion by John Miller, second by Elizabeth Dieruf.

Old Business

  • Commissioner Brian Hill reported that both of the new lights have now been installed at the Moorgate entrance.

  • Mayor Odom-Groh reported that he did not receive favorable responses on the annexation of the four houses on Shelbyville Road which are not part of Bellemeade.

  • Commissioner John Miller reported that the water had been turned on for three weeks—but not the irrigation–at the Moorgate Entrance, and there had not been any leaks. There was a water leak recently repaired at Chadwick Road, which may have taken care of the leak problem on the north part of Moorgate island. The irrigation system will not be turned on until the dry season.

New Business

  • 2015-2016 Tax Ordinance First Reading—Mayor Larry Odom-Groh

      The mayor commented that, by law, if property evaluations go up significantly, the formula for       the tax rate may have to be redone.

  • 2015-2016 Budget Ordinance First Reading—Mayor Larry Odom-Groh

  • Change of Meeting Place—Mayor Larry Odom-Groh

      The mayor presented NTS’s offer for the Bellemeade Commission to use their conference room for       monthly meetings. After discussion, it was decided the present meeting place was sufficient, and       a motion was made by John Miller, second by Brian Hill to decline the offer to use the meeting           place. The motion passed.

  • Proposed Shelbyhurst Zoning Change–There was discussion that U of L was going to ask for a zoning change for the Shelbyhurst Office Complex from university-type operations and research to hotels and restaurants along Shelbyville Road. City Attorney Stephen Porter recommended that the university attend the next commission meeting.

  • Greetings from Metro Council Representative Marilyn Parker--Lisa Chapman, Legislative Assistant to Marilyn Parker, attended the meeting to extend Marilyn’s offer of assistance to the City of Bellemeade. She said that they will be monitoring the U of L zoning change and will provide information and voice their opposition if needed. She also announced the Spring Town Hall Meeting with Marilyn Parker, which will be held May 12 in Founders Hall, Room 6 from 5:30-7:00 p.m. All citizens of District 18 are invited to attend. There will also be representatives from MSD, the Planning and Zoning Commission, and the Public Works Department.

Citizen Concerns

  • Carol Howard expressed concern for the development of heavy traffic on Whipps Mill Road as Shelbyhurst develops. She requested that in negotiating with them on future plans, the Commission ask U of L to request the State install a traffic light at North Chadwick and Whipps Mill Road.

  • Dianne Wolfe asked that Bellemeade residents be reminded to turn their mowers toward their yards when near the street so as not to leave unsightly grass clippings on the street.

  • Ruby Sheridan asked whether the city could paint the half-painted fence at Charing Cross and Whipps Mill Rd, which is an eyesore. The mayor said he would talk with the resident of that house again.

There being no further business, the meeting adjourned at 7:40 p.m. with a motion by Brian Hill, second by Elizabeth Dieruf.

Respectfully submitted,

Carol Howard, City Clerk                                             Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

April 13, 2015

Commission Members Present:

Larry Odom-Groh, Mayor

Elizabeth Dieruf, Commissioner

Bob Elliott, Commissioner

Brian Hill, Commissioner

John Miller, Commissioner

Ruby Sheridan, Treasurer

Stephen Porter, City Attorney

Others Present:

Dianne Wolfe

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Brian Hill, second by Bob Elliott.

Treasurer’s Report—Ruby Sheridan

The Treasurer’s Report was read and approved with a motion by Elizabeth Dieruf, second by Brian Hill.

Old Business

Installation of Lights at Moorgate Entrance—Brian Hill

Brian Hill reported that he has installed one of the new lights at the Moorgate entrance and will install the second one after his knees have healed from surgery.

New Business

  • Water Problem at North End of Moorgate IslandJohn Miller

    John Miller reported that no water had accumulated at the north end of the island after the water was turned off for the winter. He said that he will call the Water Company to turn on the water before the irrigation system is turned on to see if the hand of the water meter moves. If so, this will indicate a leak.

  • Public Safety Report—Bob Elliott

Over the past three months, there have been 19 patrols.

Citations and Activity—

9 traffic stops at Chadwick and Dorchester

2 traffic stops at Dorchester

1 traffic stop at Charing Cross and Bellemeade

1 pedestrian stop for solicitation

1 loose dog

1 owner told to remove truck from his yard

1 at Dorchester- Parking too close to a stop sign

One time on every shift, every street is driven on for presence purposes. Patrolling is spread out over the entire city of Bellemeade.

  • Yard Sale—Elizabeth Dieruf

It was decided that the annual Bellemeade Yard Sale will be held on May 16, and the rain date will be May 30.

There being no further business, the meeting adjourned at 7:14 p.m. with a motion by John Miller, second by Brian Miller.

Respectfully submitted,

Carol Howard, City Clerk                                 Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

COMMISSION MEETING

March 9, 2015

COMMISSION MEMBERS PRESENT:

Mayor Larry Odom-Groh

Commissioner Elizabeth Dieruf

Commissioner Bob Elliott

Commissioner Brian Hill

Commissioner John Miller

Treasurer Ruby Sheridan

City Clerk Carol Howard

City Attorney Stephen Porter

OTHERS PRESENT:

Renee Willman

Sue Lea

Alex Lea

Z.D. Wessel

Kathleen Smith

Jake Beanner

Matt Ricketts

Jason Torlindon

David Spanyer

Mark Siegfried

Mark Birtlees

Dianne Wolfe

Zanne Morris

Margaret Wright

John Hundley

Mayor Larry Odom-Groh called the meeting to order at 7:00 p.m. at Lyndon City Hall.

APPROVAL OF MINUTES

The minutes for the February 9 meeting were approved as amended with a motion by John Miller, second by Brian Hill.

TREASURERS REPORTRuby Sheridan

The Treasurer reported that this year’s taxes were very similar to last year’s. Under Disbursements, PVA fees were $3869, which is paid one time per year. $341 was spent for Moorgate lights. The minutes were approved with a motion by Brian Hill, second by John Miller.

NEW BUSINESS

Mayor Odom-Groh presented former Commissioner Margaret Wright with a plaque honoring her twelve years of service to the City of Bellemeade. He also proclaimed March 9, 2015 as “Margaret Wright Day” in her honor.

A joint presentation was made by Kathleen Smith, Chief of Staff for the President of U of L, and Matt Griffiths of NTS concerning upcoming developments for Shelby campus and Shelbyhurst Research and Office Park. Because of technical difficulties with the visuals, it was decided that another public meeting would be scheduled on Shelby Campus to present this information.

Mayor Odom-Groh invited discussion on the use of brine before snow storms on Bellemeade’s roads. A motion was made by John Miller, second by Brian Hill that the Mayor get information on the cost of putting down brine before snow storms. The motion passed.

Commissioner John Miller presented Ron Ellingsworth’s bid for groundskeeping of the entrances and public lands in Bellemeade. A motion was made by John Miller, second by Brian Hill that Ron Ellingsworths’ contract be renewed as written. The motion passed.

There being no further business, the meeting adjourned at 8:30 p.m. with a motion by Brian Hill,  second by Bob Elliott.

Respectfully submitted,

Carol Howard, City Clerk                              Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

February 9, 2015

Commission Members Present:

Larry Odom-Groh, Mayor

Elizabeth Dieruf, Commissioner

Bob Elliott, Commissioner

John Miller, Commissioner

Carol Howard, City Clerk

Stephen Porter, City Attorney

Others Present:

None

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by John Miller, second by Bob Elliott.

Treasurer’s Report—Ruby Sheridan

The Treasurer’s Report was read and approved with a motion by Elizabeth Dieruf, second by Bob Elliott.

Old Business

New Business

  • The Mayor said that leaders from Shelby Campus have agreed to attend the next commission meeting to review the upcoming developments on their property. Margaret Wright will also attend the next meeting for the presentation of a plaque in her honor.

  • Attorney Stephen Porter announced that Metro Arborist, Mark White, recently passed away, leaving only one metro arborist.

There being no further business, the meeting adjourned at 7:11 p.m. with a motion by John Miller, second by Elizabeth Dieruf.

Respectfully submitted,

Carol Howard, City Clerk                 Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

January 12, 2015

Commission Members Present:

Larry Odom-Groh, Mayor

Elizabeth Dieruf, Commissioner

Bob Elliott, Commissioner

Brian Hill, Commissioner

John Miller, Commissioner

Ruby Sheridan, Treasurer

Carol Howard, City Clerk

Stephen Porter, City Attorney

Others Present:

Dianne Wolfe

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved as amended with a motion by Brian Hill, second by Elizabeth Dieruf.

Treasurer’s Report—Ruby Sheridan

Ruby Sheridan reported that she had received approximately 90 taxes. Properties equaled about the same as last year. Miscellaneous was larger than usual because of $300 spent for Christmas decorations, stamps for mailing taxes, and light bulbs. Of the $900 budgeted for water for the fiscal year, $730 has been spent. A motion was made by John Miller, second by Brian Hill that the Treasurer’s Report be accepted. The motion passed.

Old Business

New Business

  • Shelby Campus Developments—Mayor Odom-Groh

The mayor mentioned development plans for Shelby Campus. Officials will be coming to a commission meeting in the future to discuss their plans.

  • Commission Organization—Mayor Odom-Groh

The following areas of responsibility were assigned to the City Commission members: Brian Hill–Streets and Street Lights, Elizabeth Dieruf–Beautification and Community Events, John Miller–Public Lands, Bob Elliott–Public Safety, Mayor Odom-Groh–Administration, Budget, and Newsletter.

  • Award for Margaret Wright—Mayor Odom-Groh

Mayor Odom-Groh presented for discussion honoring former Commissioner Margaret Wright for her twelve years of service as a commissioner by having a plaque created and declaring an official day Margaret Wright Day. A motion was made by John Miller, seconded by Brian Hill to that effect. The motion passed unanimously.

  • New Light Fixtures for Moorgate Sign—Commissioner Brian Hill

Commissioner Brian Hill reported that a ballast had burned out on the west side of the Moorgate sign which had only been replaced two years previously. He said the light gets too hot and water gets in past the silicone seal. He suggested that two new LED fixtures be installed to save money on energy to prevent the problem from reoccurring. In his research he found Tocor to be the best value. He offered to do the installation work himself. A motion was made by John Miller, seconded by Bob Elliott that the light system for the Moorgate sign be changed to LED. The motion passed. Brian and John will go pick out the fixtures at Tocor.

  • Discussion on Removal of Annexation Moratorium—Mayor Odom-Groh

Mayor Odom-Groh learned at the November meeting of the League of Cities that the ten year moratorium on annexation, which was established with the merger of Metro Louisville, had been lifted as of January 1. There was discussion as to whether to discuss annexation with four houses on Shelbyville Road between the Moorgate and Bellemeade entrances. A motion was made by Brian Hill, seconded by John Miller to proceed with discussion of annexation with the owners of the four houses. The motion passed.

  • Ethics Commission Forms—Dianne Wolfe

Dianne Wolfe, Ethics Commission representative, distributed and collected annual Ethics Commission Forms for the Mayor, Commissioners, and the Treasurer to fill out.

There being no further business, the meeting adjourned at 7:26 p.m. with a motion by John Miller, second by Elizabeth Dieruf.

Respectfully submitted,

Carol Howard, City Clerk                        Larry Odom-Groh, Mayor

 

CITY OF BELLEMEADE

Commission Meeting Minutes

December 8, 2014

Commission Members Present:

Larry Odom-Groh, Mayor

Paula Ferriell, Commissioner

Brian Hill, Commissioner

John Miller, Commissioner

Margaret Wright, Commissioner

Ruby Sheridan, Treasurer

Carol Howard, City Clerk

Stephen Porter, City Attorney

Others Present:

Bob Elliott

Dianne Wolfe

Elizabeth Dieruf

Renee Willman

Lt A Cabrera

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved as amended with a motion by Brian Hill, second by John Miller.

Treasurer’s Report—Ruby Sheridan

Ruby Sheridan reported that Bellemeade is ahead on receiving its Insurance Premium Taxes for the first half of the year. The $102 under Insurance is for bond insurance for the Treasurer. Tax bills went out at the beginning of December, and there have already been three sent in. A motion was made by Margaret Wright, second by Paula Ferriell that the Treasurer’s Report be accepted. The motion passed.

Old Business

  • Update on Landscaping Issue—Commissioner Margaret Wright

Margaret Wright reported that the Lindsey Irrigation System did not find anything wrong with the irrigation system. They felt the pooling water could be due to an underground pool or river. They will check again next year with the irrigation system is turned on. It was discussed that the water bill was not reflective of a leak and that there used to be an underground spring at 200 Bellemeade.

New Business

  • League of Cities Annual Meeting—Mayor Odom-Groh

Mayor Odom-Groh reported that the university at Shelby Campus has just received approval for a $1.2 million dollar renovation. The space will be used for technology and teaching of technology. There will be three three-story garages built on the west side of the building with their backs closed so as not to cause light pollution to Bellemeade. No time frame has been established yet for the renovations. The mayor also announced the monthly meetings of the League of Cities are held on the second floor of Central Bank each month (except during the summer), and all city commissioners are welcome to attend.

  • January Newletter Deadline—Commissioner Paula Ferriell

The deadline for submission of articles for the January newsletter was set for Monday, December 15.

  • Other Announcements

Commissioner John Miller paid tribute to Bellemeade resident Terri O’Neil, who was recently killed in an auto accident. She had served as a block captain since the beginning of the program.

Mayor Odom-Groh thanked outgoing Commissioners Margaret Wright and Paula Ferriell for their faithful service.

  • 2015-2017 Commission Sworn In—City Attorney

City Attorney Stephen Porter administered the oath of office to Mayor Larry Odom-Groh and Commissioners Elizabeth Dieruf, John Miller, Brian Hill, and Bob Elliott.

CITIZENS CONCERNS

Lt Cabrera and Stephen Porter discussed a federal program through the state that might fund extra policing for Home Rule Class cities. Information will be presented at the next meeting.

There being no further business, the meeting adjourned at 7:28 p.m. with a motion by John Miller, second by Brian Hill.

Respectfully submitted,

Carol Howard, City Clerk                    Larry Odom-Groh, Mayor

 

CITY OF BELLEMEADE

Commission Meeting Minutes

November 10, 2014

Commission Members Present:

Larry Odom-Groh, Mayor

Paula Ferriell, Commissioner

Brian Hill, Commissioner

John Miller, Commissioner

Margaret Wright, Commissioner

Ruby Sheridan, Treasurer

Carol Howard, City Clerk

Others Present:

Bob Elliott

Diane Wolfe

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by John Miller, second by Paula Ferriell.

Treasurer’s Report—Ruby Sheridan

Ruby Sheridan reported that the Insurance Premium Taxes for the third quarter were $13,000. Expenses—The first water bill for the fiscal year was $580. Grounds was up because of work done on the Moorgate entrance. The Treasurer’s Report was read and approved with a motion by Brian Hill, second by Paula Ferriell.

The 2014 Audit was distributed and explained by Ruby Sheridan. The Cash/Cash Equivalents balance showing that all is in order.

Old Business

  • Holly Tree Bill

A motion was made by John Miller, second by Paula Ferriell to pay $150 to Outdoor Solutions for trimming the holly tree in the median at the entrance of Moorgate subdivision. The motion passed.

  • Landscaping Issues—Margaret Wright

Margaret Wright reported that Outdoor Solutions’ inspection of the arbor vitae at the entrance of Bellemeade subdivision showed they needed spraying for spider mites, which will probably be done in the spring. She also reported that she had told Lindsey Irrigation to turn off the system. After the system is turned off, a better determination might be made as to the cause of the excess water at the north end of the Moorgate median.

New Business

Mayor Odom Groh reported that he had filed papers with the Secretary of State to change Bellemeade from a sixth class city to a Home Rule Class City, which will take effect on January 1, 2015.

There being no further business, the meeting adjourned at 7:23 p.m. with a motion by Brian Hill, second by John Miller.

Respectfully submitted,

Carol Howard, City Clerk                           Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

October 13, 2014

Commission Members Present:

      Larry Odom-Groh, Mayor

  • Paula Ferriell, Commissioner

    Brian Hill, Commissioner

    John Miller, Commissioner

    Margaret Wright, Commissioner

    Carol Howard, City Clerk

    Stephen Porter, City Attorney

    Others Present:

    Elizabeth Dieruf

    Bob Elliott

    Regina Meyers

    Jan Shaheen

    Renee Willman

    Diane Wolfe

    Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

    Approval of Minutes

    The minutes were read and approved as amended with a motion by John Miller, second by Margaret Wright.

    Treasurer’s Report

    The Treasurer’s Report was read and approved with a motion by John Miller, second by Paula Ferriell.

    Old Business

    New Business

    Address Complaints from Residents About Noise from Shelbyhurst—Commissioner John Miller

    In response to resident complaints about loud parties on Shelby Campus at night, the Mayor sent a letter to U of L President Ramsey’s office that the Mayor be notified anytime there is to be a party on Shelby Campus and that there be a 10:00 p.m. curfew on loud music. John Miller also sent a letter to President Ramsey as well as to Metro Council Person Marilyn Parker addressing the complaints. No response has been received yet. The Mayor asked Attorney Stephen Porter to write a letter to Ellen Briscoe concerning the noise. Stephen will also review the noise restrictions for Shelbyhurst.

    Text Message Alerts—Commissioner John Miller

    John Miller reported he has heard from over 70 people who said they would like to have their phones registered for the text message system with Neighborhood Watch. He recommended that it be a No Reply system and messages be sent only if police have been called. John will do further study and report back next meeting.

    NSAP Use for Halloween—Commissioner John Miller

    John Miller made a motion that Lt Cabrera patrol from 4:00-6:00 p.m. and 11:00-1:00 p.m. on Halloween. The motion was seconded by Margaret Wright. The motion passed.

    Water Retention on Moorgate Median—Commissioner Margaret Wright

    Margaret Wright reported that Ron Ellingsworth said the north end of the median at North Chadwick Road retains too much water, which may have killed the earlier landscaping planted there. He recommended that this be checked by the contracting company to see if there is a problem with the irrigation system or from underground water. He also said that the arbor vitae on the west side of the Bellemeade entrance are dying and that the large holly at the Moorgate entrance needs pruning. Margaret has asked a resident landscaper in Bellemeade to submit an estimate for the pruning and to look at the arbor vitae.

    There being no further business, the meeting adjourned at 7:24 p.m. with a motion by Brian Hill, second by Margaret Wright.

    Respectfully submitted,

    Carol Howard, City Clerk           Larry Odom-Groh, Mayor

  •                                                                            

CITY OF BELLEMEADE

Commission Meeting Minutes

September 8, 2014

Commission Members Present:

Larry Odom-Groh, Mayor

Paula Ferriell, Commissioner

Brian Hill, Commissioner

John Miller, Commissioner

Margaret Wright, Commissioner

Ruby Sheridan, Treasurer

Carol Howard, City Clerk

Stephen Porter, City Attorney

Others Present:

Dianne Wolfe

Bob Elliott

Regina Meyers

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Margaret Wright, second by John Miller.

Treasurer’s Report—Ruby Sheridan

The Treasurer reported that everything was normal for the month. The negative under Taxes was a refund to a resident. Interest on the General Fund is double what it is normally due to interest earned on a CD. Other Income shows $15 from the Jefferson County Clerk with no explanation.

Old Business

New Business

Bellemeade Block Watch—John Miller

John Miller made a motion that the Bellemeade City Commission approve an annual appropriation not to exceed $1200 to implement a “real time” text message alert system as part of Bellemeade Neighborhood Block Watch. Text messages would be limited to incidents in which the police have been called. Residents under the age of 18 would need to have parental permission to register their numbers with Neighborhood Watch. The motion did not receive a second, and John Miller withdrew the motion.

Deadline for October Newsletter—Paula Ferriell

The deadline for articles to be submitted for the October newsletter was set as Friday, September 13, The deadline for the mailing of the newsletter was set as October 11.

Beautification Committee—Margaret Wright

Margaret Wright submitted Ron Ellingsworth’s proposal for planting bushes at the north end of the Moorgate subdivision entrance at the cost of $1700. John Miller made a motion to accept the bid, seconded by Margaret Wright.

There being no further business, the meeting adjourned at 7:44 p.m. with a motion by Brian Hill, second by Paula Ferriell.

Respectfully submitted,

Carol Howard, City Clerk           Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

August 11, 2014

Commission Members Present:

      Larry Odom-Groh, Mayor

  • Paula Ferriell, Commissioner

    Brian Hill, Commissioner

    John Miller, Commissioner

    Margaret Wright, Commissioner

    Ruby Sheridan, Treasurer

    Carol Howard, City Clerk

    Stephen Porter, City Attorney

    Others Present:

    Dianne Wolfe

    Bob Elliott

    Bob McFerran

    Trish Scott

    Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

    Approval of Minutes

    The minutes were read and approved with a motion by Margaret Wright, second by John Miller.

    Treasurer’s Report—Ruby Sheridan

    The Treasurer reported that approximately $15,000 was collected in the first quarter of the fiscal year from Insurance Premium Taxes. There will be more interest in the General Fund from a CD, which hasn’t been received yet. Disbursements were normal. Miscellaneous funds were spent for light bulbs for street lights. An adjustment at the bottom of the report is a correction to the rounding of figures from the software over a large period of time. Transfers refers to $6500 transferred in March from Checking to Investment Accounts and an additional $11, 500 transferred in June. The Treasurer’s Report was approved with a motion by Brian Hill, a second by Margaret Wright.

    Old Business

    Soil Testing—Commissioner Margaret Wright

    Margaret Wright reported that Ron Ellingsworth had had the soil tested at the Moorgate entrance, and that he has been amending the soil. It has not been determined what will be planted in the bare spots at the north end of the island.

    New Business

    Speeding in Bellemeade—Commissioner Margaret Wright

    Margaret Wright commented on the increased amount of speeding the past few weeks in Bellemeade. John Miller said Lt Carrera had been on vacation most of July and will serve his July hours in August after school starts.

    City Attorney Stephen Porter—Stephen Porter announced that August 12 was the deadline for filing for office. He also complimented the new completed dental office in Bellemeade.

    There being no further business, the meeting adjourned at 7:20 p.m. with a motion by John Miller, second by Paula Ferriell.

    Respectfully submitted,

    Carol Howard, City Clerk                            Larry Odom-Groh, Mayor

                                                                                   

     CITY OF BELLEMEADE

     Commission Meeting Minutes

July 14, 2014

Commission Members Present:

Larry Odom-Groh, Mayor

Brian Hill, Commissioner

Margaret Wright, Commissioner

Ruby Sheridan, Treasurer

Carol Howard, City Clerk

Stephen Porter, City Attorney

Others Present:

Stephanie Horne

Cindy Song

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:03 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Larry Odom-Groh, second by Brian Hill.

Treasurer’s Report—Ruby Sheridan

The Treasurer reported that June 30 was the end of the fiscal year. She received one more tax check and put a lien on four properties. Receipts were almost $8000 over because the Insurance Premium Taxes were higher than budgeted. The overall budget was $36-37,000 higher than budgeted mainly due to continued payments from the State for roads, most of which was not spent. She also mentioned the City received $2345 through the Beautification Grant—all of which was spent in June for grinding stumps and planting new trees along the Shelbyville Road corridor. The Treasurer’s Report was approved with a motion by Brian Hill, second by Margaret Wright.

New Business

Bellemeade Yards—Commissioner Margaret Wright

Margaret Wright commended the good job of the Beautification Committee on the Shelbyville Road corridor and in helping residents plant canopy trees. She also commended the good job Ron Ellingsworth was doing on the entrances to the subdivisions and on the beauty of the city’s lawns in general. She mentioned, however, that there are some yards covered in weeds that needed tending. One commissioner pointed out that the north entrance of Moorgate subdivision needed plantings. The soil has been analyzed to determine what can be planted, and Margaret is going to follow up on this.

Renee Willman’s Husband—Commissioner Margaret Wright

Margaret Wright asked all to remember former Commissioner Renee Willman’s husband who was in Palliative Care.

School Board Candidate—Stephanie Horne

Stephanie Horne, candidate for School Board, is seeking reelection November 4. She spoke about her qualifications, accomplishments on the present school board of Wolfe Creek, and her stand on school-related issues.

There being no further business, the meeting adjourned at 7:29 p.m. with a motion by Brian Hill, second by Margaret Wright.

Respectfully submitted,

Carol Howard, City Clerk                          Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

June 9, 2014

 

Commission Members Present:

Larry Odom-Groh, Mayor

Paula Ferriell, Commissioner

John Miller, Commissioner

Ruby Sheridan, Treasurer

Carol Howard, City Clerk

Others Present:

Dianne Wolfe, Ethics Committee

Bob Elliott

Renee Willman

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes were read and approved with a motion by Paula Ferriell. The motion passed and the minutes put on file.

Treasurer’s Report—Ruby Sheridan

The treasurer noted that $1100 was disbursed the past month for liability insurance. She clarified the way that insurance premium taxes come in. The Beautification Committee received a grant from Metro government, and the Treasurer has received half of it. The Treasurer’s Report was approved with a motion by John Miller, second by Paula Ferriell.

New Business

 

2014-2015 Budget Second Reading and Vote-Mayor Odom-Groh

Mayor Odom-Groh made a motion that the budget be approved with a second by Paula Ferriell. John Miller requested discussion after which he made a motion that $4200 move from reserves to Police NSAP. There was no second. Mayor Odom-Groh made a motion, seconded by Paula Ferriell to approve the 2014-2015 Budget. The motion passed with one dissenting vote.

 

Tax Ordinance Second Reading and Vote—Mayor Odom-Groh

Mayor Odom-Groh made a motion, seconded by John Miller that the 2014-2015 Tax Ordinance be approved. The motion passed unanimously.

 

Beautification Committee Appointments—Mayor Odom-Groh

  • Beautification Committee Appointments for 2014-2015 were named: Judi Sikes, Peggy Campbell, John Miller, and Sherry Spayner.
  • Newsletter Deadline—Paula Ferriell

  • The deadline for submission of newsletter articles was set as June 16. The deadline for distribution of the July newsletter was set as June 9—30 days from the date the Budget and Tax Ordinances were signed.
  • Results of City-Wide April Yard Sale—Paula Ferriell

Paula Ferriell reported that 31 houses participated. There was 1 Estate Sale, and 1 family that sold coffee/doughnuts. All streets had some participation except for four of them.

Citizens’ Comments

Bob Elliott requested that the amount allotted for police protection for 2014-2015 remain the same as it was.

There being no further business, the meeting adjourned at 7:30 p.m. with a motion by Paula Ferriell.

Respectfully submitted,

Carol Howard, City Clerk                                       Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

Commission Meeting

May 12, 2014

Commission Members Present:

Larry Odom-Groh, Mayor

Paula Ferriell, Commissioner

Brian Hill, Commissioner

John Miller, Commissioner

Margaret Wright, Commissioner

Ruby Sheridan, Treasurer

Carol Howard, City Clerk

Others Present:

Dianne Wolfe, Ethics Committee

Bob Elliott

Daniel Weber

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes of the April 14 Commission Meeting were read and approved with a motion by Brian Hill , second by Paula Ferriell. The motion passed and the minutes put on file.

Treasurer’s Report—Ruby Sheridan

Ruby Sheridan reported there were five unpaid Property Taxes at this time. The Insurance Tax was paid in April. At the end of the fiscal year, revenues should be ahead in the General Fund. The Treasurer’s Report was read and approved with a motion by Margaret Wright, second by Paula Ferriell. The motion was passed and the report put on file.

Daniel Weber of Goodman and Weber—To help the commission decide whether to continue annual audits or to substitute a compilation for an audit every other year, Daniel Weber of Goodman and Weber was invited to explain the advantages/disadvantages and costs of both. With a compilation, the treasurer’s numbers are given to the CPA, but they are not verified. They are only tested based on the information given, checked for math errors, and compiled in booklet form. The fee is $900. A disadvantage in doing a compilation every other year instead of an audit is that the balance of the compilation cannot be used for the subsequent year’s audit so an audit must be done for both years at a cost of $2000-2200.

An audit uses the treasurer’s numbers, obtains assurance they are correct, independently        verifies them with the bank, tests a sampling of the transactions to ensure internal                     controls are working, and issues an opinion that the statements are materially correct.            The cost is $180

The Commission discussed the protection annual audits provide for the treasurer,                      myor, and commissioners and how they eliminate potential questions from city                         residents. It was agreed to continue the present practice of annual audits.

New Business

First Reading of City Budget: July 1, 2014-June 30, 2015—Mayor Odom-Groh

The proposed 2015 Fiscal Year Budget was read and discussed by the Commission. It was requested that the wording of the “Reserves of Cash and Investments” category be changed to “Estimated Reserves of Cash and Investments”. There was discussion about the 50% reduction of funds for police service.

Tax Ordinance First Reading—Mayor Odom-Groh

The tax assessment ordinance for 2015 was read. There were no changes in this ordinance from last year, and no discussion.

Cost of Back Door Pick Up by Rumpke—Mayor Odom-Groh

The Mayor reported that back door pick up by Rumpke would cost an additional $10,000 a year.

There being no further business, the meeting adjourned at 7:41 p.m. with a motion by John Miller.

Respectfully submitted,

 

Carol Howard, City Clerk                  Larry Odom-Groh, Mayor

                                                                                    

CITY OF BELLEMEADE

Commission Meeting

April 14, 2014

Commission Members Present:

Larry Odom-Groh, Mayor

Paula Ferriell, Commissioner

Brian Hill, Commissioner

John Miller, Commissioner

Margaret Wright, Commissioner

Ruby Sheridan, Treasurer

Stephen Porter, City Attorney

Carol Howard, City Clerk

 Others Present:

Dianne Wolfe, Ethics Committee

Renee Willman

Judge Annette Karem– Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m. The Mayor announced that the City Classification Reform Bill had passed and had been signed by the Governor. The City of Bellemeade will remain a Second Class Home Rule City.

 Approval of Minutes

The minutes of the March 10 Commission Meeting were read and approved with a motion by John Miller, second by Margaret Wright. The motion passed and the minutes put on file.

Treasurer’s Report—Ruby Sheridan

Ruby Sheridan reported that some more taxes had been received, an insurance bill had been paid, and another one would be paid in June. The Treasurer’s Report was read and approved with a motion by Margaret Wright, second by Paula Ferriell. The motion was passed and the report put on file.

Judge Annette KaremIncumbent District Judge Annette Karem spoke of her qualifications and accomplishments during the past term and asked for commission members’ vote in the upcoming election.

Old Business

New Business

 Budget Review—Mayor Odom-Groh

Mayor Odom-Groh distributed last year’s budget for the commissioners’ input for planning next year’s budget. He reported that he thought the revenue would be about the same. Ruby Sheridan said utilities may be higher as the city is already over budget for this year.

There was discussion of whether to have a complete audit done every year or every two years. Treasurer Ruby Sheridan will invite a representative of the CPA firm Goodman and Weber to the next Commission meeting to answer the commissioners’ questions.

Back door waste pickup was discussed. The mayor has requested the cost by Rumpke. An additional charge for those wanting it was one suggestion.

Paper delivery to the front porch was a concern of one city resident. In the ensuing discussion, it was mentioned that the Courier Journal was delivering it way for some residents for an extra charge. It was also mentioned that this service isn’t really a city function.

Continuation of or adjustment of the amount of police service was discussed. Changing police presence to other locations was suggested.

Commendation of Ron Ellingsworth—Margaret Wright

Margaret Wright commended Ron Ellingsworth’s work on the city’s public spaces.

Trash Waste—Margaret Wright

Margaret emphasized that yard waste needs to be put in paper and not plastic bags, or it won’t be taken to the compost. It was mentioned that Metro Louisville is considering making paper bags a requirement. 

The Mayor announced that on May 3 there would be a grand opening party of Shelby Campus, and there would be fireworks.

There being no further business, the meeting adjourned at 8:05 p.m. with a motion by Brian Hill, second by John Miller. 

Respectfully submitted,

Carol Howard, City Clerk                            Larry Odom-Groh, Mayor

                                           

CITY OF BELLEMEADE

Commission Meeting

March 10, 2014

Commission Members Present:

Larry Odom-Groh, Mayor

Paula Ferriell, Commissioner

Brian Hill, Commissioner

John Miller, Commissioner

Margaret Wright, Commissioner

Ruby Sheridan, Treasurer

Stephen Porter, City Attorney

Carol Howard, City Clerk

 Others Present:

Dianne Wolfe, Ethics Committee

Burt Van Arsdale

 Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

 Approval of Minutes

The minutes of the February meeting were read and approved with a motion by John Miller, second by Margaret Wright. The motion passed.

 Treasurer’s Report—Ruby Sheridan

Ruby Sheridan reported that the city is ahead of budget YTD with $45,000. Interest in the General Fund is high because a 2 ½ year CD came due. There are approximately 15 delinquencies in property taxes. The Treasurer’s Report was read and approved with a motion by Margaret Wright, second by Paula Ferriell. The motion passed.

 Old Business

 City Reclassification-FYI-Mayor Larry Odom-Groh

The Mayor attended the Jefferson County League of Cities meeting in February and said it was likely that the city reclassification bill will pass. The Mayor will keep the commission updated on the bill’s progress.

 New Business

 Newsletter Articles and Deadline—Paula Ferriell

The deadline for April newsletter articles was set for March 19, and the deadline for distribution of the newsletter would be a month after the first deadline.

 Police Protection Committee Presentation—Bob Elliott

Bob Elliott was not present. John Miller stated that the amount of police patrol had been decreased in February due to weather conditions.

 Property Maintenance Contract—Margaret Wright

A motion was made by Margaret Wright, seconded by John Miller that Ron Ellingworth’s contract for maintenance of the City of Bellemeade at the entrances be approved. The motion was approved, signed by the Mayor, and put on file.

 A motion was made by John Miller, seconded by Margaret Wright that Bellemeade pay for mulch in addition to the contract. The motion passed unanimously.

 Citizens’ Comments

Burt Van Arsdale stated a preference that city funds be used for waste pickup in the rear of houses rather than spending it on police protection.

 There being no further business, the meeting adjourned at 7:40 p.m. with a motion by John Miller, second by Paula Ferriell. The motion passed.

 Respectfully submitted,  

Carol Howard, City Clerk                 Larry Odom-Groh, Mayor

CITY OF BELLEMEADE

COMMISSION MEETING MINUTES

February 10, 2014

Commission Members Present:

Larry Odom-Groh, Mayor

Brian Hill, Commissioner

John Miller, Commissioner

Margaret Wright,Commissioner

Ruby Sheridan, Treasurer

Steve Porter, City Attorney

Carol Howard, City Clerk

Others Present:

Dianne Wolfe

Bob Elliott

Ron Ellingsworth

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes of the December meeting were read and approved with a motion by John Miller and a second by Brian Hill. The minutes of the January meeting were read and approved as amended with a motion by Brian Hill, second by John Miller.

Treasurer’s Report—Ruby Sheridan

Ruby Sheridan reported that the city has the most money it will have in awhile–$50,000–because the discount date for taxes paid was the end of January. She estimated the fourth quarter Insurance Tax collection to be in the $11,000 range. The city may be over budget on weather maintenance if the inclement weather continues.

Ruby asked whether she should send a second notice to the 40 or so individuals who have not paid their Insurance Premium Taxes. The Mayor told her to send them out.

The Treasurer’s Report was read and approved with a motion by John Miller, second by Brian Hill. The report was put on file.

Old Business—None

New Business

  • City Reclassification-FYI-Mayor Larry Odom-Groh

    The Mayor distributed a handout from the January meeting of the Jefferson County League of Cities that illustrated the new proposed classification for cities in Kentucky, which is presently in the Kentucky House. He also announced the next Jefferson County League of Cities meeting would be held on February 20 at the Central Bank Building on Whittington Parkway. All Commissioners are allowed to attend it. A representative from the Kentucky League of Cities will be there to discuss this bill being put before the legislature. 

  • Recognition Resolution Proposal—John Miller

      John Miller decided to do more research before presenting this proposal.

  • Newletter Proposal—John Miller

John Miller said he felt Margaret Wright’s ideas concerning the newsletter discussed in the   January meeting were good, and he asked her if she wanted to pursue them further. It was     decided not to pursue them at this time because Margaret said that the new format of the January newsletter assured her that people would read the newsletter.

  • Mass E-mailing of Newsletter—John Miller

John Miller mentioned that the Commission had passed an earlier proposal that the newsletter could be e-mailed to save money, and he asked whether the Commission wanted to pursue this. It was stated that only one person had wanted to receive the newsletter by email. It was also mentioned that this could create a lot of confusion because people wouldn’t send their email addresses back or change of email addresses. No motion was made.

This led to a discussion about whether Shelby House residents were really getting their newsletters delivered by the Post Office. Some said they were left in a stack in the lobby. The Mayor volunteered to hand deliver the newsletters to Shelby House residents in the future.

  • Purchase of Graphics Software for the Newsletter—Mayor Odom-Groh Mayor Odom-Groh proposed that the City Clerk be allowed to purchase a clip-art software, at a cost of $30 for the newsletter. Margaret Wright seconded the motion. The motion passed. 

  • Newsletter Commendation

    Mayor Odom-Groh commended the City Clerk, Carol Howard, on the January newsletter. John Miller made a motion that this be noted in the minutes, and Margaret Wright seconded it. The motion passed. 

  • Beautification Plan 2014—FYI–Mayor Larry Odom-Groh    

      The Mayor distributed the Beautification Plan 2014, which was placed on file.

Citizen Concerns

The Mayor thanked Bob Elliott for renewing the domain name for the city web site.

John Miller recommended to the committee that oversees Lt. Cabrera to cut his hours in half in February. Due to the inclement weather, his services are not needed as much. Bob Elliott said that citizens have suggested to the committee having Lt. Cabrera change his traffic pattern. Bob said that the committee will contact Lt. Cabrera about both changes.

Brian Hill reported that a few street signs needed repair. Margaret Wright said the lights were out in front of her house, too.

There being no further business, the meeting adjourned at 8:00 p.m. with a motion by Brian Hill, second by Margaret Wright. The motion passed.

Respectfully submitted, 

Carol Howard, City Clerk                                   Larry Odom-Groh, Mayor

                                                          

CITY OF BELLEMEADE

COMMISSION MEETING MINUTES

January 13, 2014

Commission Members Present:

Larry Odom-Groh, Mayor

Paula Farriell, Commissioner

John Miller, Commissioner

Margaret Wright,Commissioner

Ruby Sheridan, Treasurer

Steve Porter, City Attorney

Carol Howard, City Clerk

Others Present:

Dianne Wolfe, Ethics Committee

Renee Willman

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes–December minutes will be read and approved at the next Commission Meeting.

Treasurer’s Report—Ruby Sheridan

Ruby Sheridan reported that taxes are still coming in, and they are where they should be at this time. The city is under budget on Interest Income and over budget on Insurance Premium Income. The Treasurer’s Report was read and approved with a motion by Margaret Wright and seconded by Paula Ferriell. The motion was unanimously approved.

Old Business–None

New Business

  • Beautification Committee Report—Margaret Wright

Margaret Wright reported the committee received a bill of $135 from Ron Ellingsworth on December 3 for mowing and trimming the Moorgate and Bellemeade entrances and Becker Circle. The committee has filed for a grant with Metro Louisville for tree work but hasn’t heard if they will receive it. Metro Council Representative Marilyn Parker suggested funding only for newly planted trees and not for tree removal. The committee has also not heard if they will receive funds for completion of the Shelbyville Road corridor project. Margaret complimented the Christmas decorations on the two subdivisions’ signs, but she said she missed not having the lighted Christmas tree at Moorgate—for the first time in two generations.

  • Newsletter Ideas—Margaret Wright

Ideas were discussed for adding interest to the monthly newsletter for the commission to think about. No motion was made at this time.

  • Newletter Deadline—Mayor Larry Odom-Groh

A deadline was set for next Monday, January 20 for any articles the commission wishes to submit to the January newsletter. The articles are to be submitted to Carol Howard, City Clerk.

  • Information about Jefferson County League of Cities—Mayor Larry Odom-Groh

Mayor Larry Odom-Groh announced that the Jefferson County League of Cities will meet this Thursday, January 16 at 7:00 p.m. in the Central Bank Building on Whittington Parkway. This meeting will be important to the City of Bellemeade because the moratorium has expired for city/county merger, and there is the possibility of Metro Louisville annexing the City of Bellemeade. Bills to be introduced in the upcoming Kentucky legislative session will also be discussed.

  • Public Safety—John Miller

John Miller reported that a man who had been imprisoned for breaking into cars in the Bellemeade area had just been released. The man usually acted between 12 midnight and 4 a.m. A car was recently broken into on Westport Road. It is believed that the man drives a silver Dodge pickup, which was seen on North Chadwick Road on Friday. Increased patrols have been added in the City of Bellemeade. If any citizen sees this truck, he/she is asked to get the plate number and call the police.

Also, it was reported that on the night of December 4 in the 100 block of Southampton Road, someone tried to break in a house through a side downstairs window while the owners were upstairs. The police were called, and no break-in occurred.

  • Commendation—Mayor Larry Odom-Groh

Mayor Larry Odom-Groh gave recognition to Nichola Garbett, a citizen of the City of Bellemeade, who was reported in Monday’s Courier Journal to have received a commendation for her research in cervical cancer.

  • Ethics Committee—Dianne Wolfe

Dianne Wolfe distributed Ethics Committee forms to each of the commissioners and the treasurer to sign, which is done annually.

Citizen Concerns—None

There being no further business, the meeting adjourned at 7:30 p.m. with a motion by Paula Ferriell, second by John Miller.

Respectfully submitted,

Carol Howard, City Clerk               Larry Odom-Groh, Mayor

 

         

City of Bellemeade

Commission Meeting Minutes

December 9, 2013

Commission Members Present:

Larry Odom-Groh, Mayor

Margaret Wright, Commissioner

Brian Hill, Commissioner

John Miller, Commissioner

Paula Ferriell, Commissioner

Others Present:

Steve Porter, City Attorney

Bob Elliott

Carol Howard

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00.

Approval of Minutes

The minutes were read and approved with a motion by John Miller and second by Margaret Wright.

Treasurer’s Report

The treasurer was not in attendance so there was no treasurer’s report.

Old Business

John Miller and Paula Ferriell both reported that they had looked at the lights in front of Shelby House and saw no need for another street light. Brian Hill agreed.

Bob Elliot presented a report by Lt. Cabrera and gave copies to all commissioners.

Margaret Wright presented a bill for $690 for landscaping from Ron Ellingsworth and moved to pay the bill. John Miller seconded the motion, and it passed unanimously.

New Business

Carol Howard was introduced as candidate for new city clerk by Mayor Odom-Groh who moved that she be hired. John Miller seconded the motion, and it passed unanimously.

Citizen Concerns

Bob Elliot reminded the commission that the renewal fee of $125 for the website was due in February. He also suggested continuing continuing to keep paying for the old ad

dress which forwards to the new site. John Miller moved to pay the fee and Margaret Wright seconded the motion which passed unanimously.

There being no further business, the meeting was adjourned at 7:13 with a motion by John Miller, second by Paula Ferriell.

Respectfully submitted,

Sharon Voelker, City Clerk                       Larry Odom-Groh, Mayor

                                          

City of Bellemeade
                                                 Commission Meeting Minutes                                           November 11, 2013

Commissioners Present:
Larry Odom-Groh
John Miller
Paula Ferriell

Others Present:
Ruby Sheridan, treasurer
Steve Porter, city attorney                                                                                                                                       Bob Elliott                                                                                                                                                                         Melony Wood                                                                                                                                                                 Danny Seymour                                                                                                                                                             Renee Willman                                                                                                                                                               Dianne Wolfe

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00.

Approval of Minutes
The minutes were approved with a motion by John Miller and second by Paula Ferriell.

Treasurer’s Report
Ruby Sheridan reported nothing out of ordinary. $12,000 in insurance tax has been
received. Expenses normal with $1800 for accountant fees. The treasurer’s report was
approved with a motion by Paula Ferriell and second by John Miller.
The audit was presented with a copy for each commissioner.

Old Business
The mayor reported that he ordered the League of Cities handbook and found out that
the cost was twice the $40 that was approved so he only ordered one. We are not
members of the Kentucky League of Cities so we could not get the lower price.
Police protection report – Bob Elliot reported that there were ten citations for not
stopping completely at stop signs.

New Business
Melony Wood and Danny Seymour representatives from Shelby House requested extra
recycling cans. They have eight recycling cans for 62 units. Rumpke will not provide
extras without approval from the city. John Miller moved to approve, Paula Ferriell
seconded and it passed unanimously.

Mr. Seymour also asked the city to reconsider funding another street light in front of
Shelby House. They are concerned about the safety of drivers going in and out of the
entrance. The mayor is going to ask Brian Hill about the cost.
Mr. Seymour also asked about future plans to finish work on the trees along Shelbyville
Rd. Mayor Odom-Groh suggested the talk with the Beautification Committee about
progress. It was also suggested that Metro Council Representative, Marilyn Parker be
contacted for funding.

The mayor requested funding for a flyer to advertise the opening for city clerk position.
John Miller made a motion and Paula Ferriell seconded.

Citizen Concerns
A question was asked about posting the Beautification Committee reports. John Miller
feels that they are not fulfilling their responsibility in reporting. There is a written report
that they turned in but he feels they should come and bring copies to the meeting for the
commission.

There was also discussion about the police surveillance and that it is concentrated in
Moorgate near the intersection of Chadwick and Dorchester.

There being no further business, the meeting was adjourned at 7:53 with a motion by
John Miller , second by Paula Ferriell.

Respectfully submitted,

Sharon Voelker, City Clerk                 Larry Odom-Groh, Mayor

 

City of Bellemeade
Commission Meeting Minutes

October 14, 2012

Commissioners Present:
Larry Odom-Groh, Mayor
Margaret Wright
Brian Hill
John Miller
Paula Ferriell

Others Present:
Ruby Sheridan, Treasurer
Steve Porter, City Attorney
Lt. Alejandro Cabrera
Brian Fingerson

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes
The minutes were read and approved on a motion by Paula Ferriell and second by John Miller.

Treasurer’s Report
Treasurer Ruby Sheridan reported nothing unusual for the month. The Treasurer’s
Report was approved on a motion by Margaret Wright and second by Brian Hill.

Old Business
Ron Ellingsworth took soil samples for the median at the Moorgate entrance to the
County Extension Office, and it was recommended that nitrogen be added to the soil.
The commission approved his proposal for $150 to add the nitrogen on a motion by Margaret Wright and second by Brian Hill.

Lt. Cabrera reported that five tickets were issued last month to people who didn’t
completely stop at stop signs. Some residents are concerned about speeding on
Whipps Mill Rd. at night, and he said that street was not actually a Bellemeade street but
that he would pass that concern along to the department.

New Business
Mayor Odom-Groh requested that the city purchase updated copies of the League of
Cities Handbook. Steve Porter asked that one be purchased for his use as well. The
request was approved on a motion by John Miller second by Margaret Wright.

John Miller questioned the reporting on the city web site and insisted that he should be
allowed to make his own reports rather than going through the mayor.

Citizen Concerns
None reported.

There being no further business, the meeting was adjourned at 7:45 p.m. with a motion by Brian Hill, second by Paula Ferriell.

Respectfully submitted,

Sharon Voelker, City Clerk                                     Larry Odom-Groh, Mayor

 

 

Commission Meeting Minutes

September 9, 2013

Commissioners Present:
Larry Odom-Groh, Mayor
Margaret Wright
Brian Hill
John Miller
Paula Ferriell

Others Present:
Ruby Sheridan, Treasurer
Steve Porter, City Attorney
Bob Elliott
Dianne Wolfe

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes
The minutes were read and approved on a motion by John Miller and second by Margaret Wright.

Treasurer’s Report
Treasurer Ruby Sheridan reported one delinquent tax payment from last year was received. $15,000 in insurance tax was received this quarter. Expenses are normal but we will likely be over budget on water. The Treasurer’s Report was approved on a motion by Brian Hill and second by Paula Ferriell.

Old Business
Ruby Sheridan spoke with auditor who said audit must be filed this year because it is an odd-numbered year. Motion to approve the audit by Paula Ferriell and second by John Miller.

New Business
Ron Ellingsworth recommends that fresh mulch be spread and landscape bushes trimmed for additional $1700. There was discussion about the dead shrubs at north end of Chadwick. John Miller moved to have Ron get soil sample to see if the problem could be found and Brian Hill seconded. Margaret Wright will talk to him.

Bob Elliott reported on the activities of the LMPD officer(s) in the neighborhood. His report is attached.

Margaret Wright talked about the improvement at the corner of Whipps Mill Rd. and Charing Cross Rd., but the fence is still in disrepair. Margaret is going to call the homeowner.

Citizen Concerns
Ruby Sheridan reported that a citizen had asked her to present information about library box that can be placed in the neighborhood. There was little interest.

There being no further business, the meeting was adjourned at 7:47 p.m. with a motion by John Miller, second by Margaret Wright.

Respectfully submitted,

Sharon Voelker, City Clerk           Larry Odom-Groh, Mayor

 

 

Commission Meeting Minutes  

August 12, 2013

Commissioners Present:

Larry Odom-Groh

Brian Hill

John Miller

Paula Ferriell

Others Present:

Ruby Sheridan, treasurer

Steve Porter, city attorney

Dianne Wolf

Renee Willman

Susan Lea

Ray Genet

Dick Pontrich

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00.

Approval of Minutes

The minutes from the meeting on July 8, 2013 were approved with a motion by John Miller and second by Paula Ferriell.

Treasurer’s Report

A few insurance taxes have been received but no property taxes.  Utility fees will be over budget.  The treasurer’s report was accepted on a motion by Brian Hill and second by Paula Ferriell.

Old Business

Annual Audit – Steve Porter reported that Richlawn only has an audit every two years and the cost is around $2000.  The state only requires an audit every two years.  Ruby Sheridan will get bids.

New Business

Brian Hill reported that a citizen has asked that the city help pay electric bill for the street lights that are in the front and back of his house on Shelbyville Rd.  No motion was made.

Brian Hill reported that Shelby House would like a matching street light to the one that was placed there to light the bus stop.  No motion was made.

Mayor Odom-Groh went to Councilwoman Parker’s “town hall” meeting.  A presentation was made showing new buildings on the master plan for Shelby Hurst that were above the three story limit within 600 ft. setback of Bellemeade.  He wants everyone to know that we are aware and that we need to be vigilant in watching what is going on there.

Citizen Concerns

Dick Pontrich asked about the off duty police protection.  John Miller reported on three incidences.  Two unlicensed door to door solicitors were warned about their activity.  A panel truck driver was stopped and questioned and found to have a prior conviction and was warned.  Dianne Wolfe questioned why the information was not put on the city website.

Susan Lea asked about a previous report of a Red Tail Hawk having been shot and killed in Bellemeade.  No one has confirmed information but it is believed that the Department of Fish and Wildlife is investigating.

Steve Porter presented newest design for dentist office at Wood Rd.

There being no further business, the meeting was adjourned at 7:51 with a motion by Brian Hill , second by John Miller.

Respectfully submitted,

Sharon Voelker, City Clerk      Larry Odom-Groh, Mayor

Commission Meeting Minutes July 8, 2013

Commissioners Present:

Larry Odom-Groh

John Miller

Paula Ferriell

Others Present:

Ruby Sheridan, treasurer

Steve Porter, city attorney

Bob Elliott

Renee Willman

Dianne Wolfe

Ron Ellingsworth

Alejandro Cabrera, LMPD

Eric Morrell

Steve Longhurst

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00.

Approval of Minutes

The minutes were read and approved with a motion by John Miller and 2nd by Paula Ferriell.

 Treasurer’s Report

This being the end of the fiscal year changes were noted.  Attorney fees were greater due to work on zoning issues with new dentist office to be built at Wood Rd.  Utilities have increased but there have been no expenses due to extreme weather.

The treasurer’s report was approved with a motion by John Miller and second by Paula Ferriell.

Goodman & Co., CPA, have increased their fee by $100.  The fee has been unchanged for the previous two years.  The move to approve Goodman & Co. for the next year was tabled by John Miller who questioned if this report could be done every two years.  Steve Porter said that it was legal and Ruby Sheridan is going to check to see if the rate would be less expensive for two year report.  She stated that she would be more comfortable with a yearly report.

Old Business

Lt. Cabrera turned in report with bill for $700 for June, 2013.  Thirty-three traffic stops were made and 26 citations written.

 Steve Porter reported that plans for the new dental office at Wood Rd. have be revised.  It has been reduced to one story from two.  The building is being moved closer to Wood Rd., eliminating parking on the side and reducing the total number of parking spaces.  DRC is meeting at a later date to approve plans.

Mayor Odom-Groh gave report on Time Warner law suit to Steve Porter.  TWC is trying to discontinue payment of fees to the city.

 New Business

Larry commented on Beautification Committee appointment of following:

Steve Longhurst

Eric Morrell

Elizabeth Dieruf

 Citizen Concerns

none

There being no further business, the meeting was adjourned at 7:40 with a motion by John Miller , second by Paula Ferriell.

Respectfully submitted,

Sharon Voelker, City Clerk Larry Odom-Groh, Mayor

 Commission Meeting Minutes  June 10, 2013

Commissioners Present:

Larry Odom-Groh

John Miller

Paula Ferriell

Margaret Wright

Brian Hill

Others Present:

Ruby Sheridan, treasurer

Steve Porter, city attorney

Dianne Wolfe

Bob Elliott

Ron Willman

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:02.

Approval of Minutes

The minutes were read and approved with a motion by Paula Ferriell, second by John Miller.

Treasurer’s Report

Ruby Sheridan reported that there is only one delinquent tax bill.  Insurance taxes received for the first quarter were almost $13,000.  Nothing unusual to report.  The treasurer’s report was read and approved with a motion by John Miller, second by Margaret Wright.

 Old Business

Budget for 2013-14.  On the second reading the budget passed unanimously.  Motion to approve by John Miller, second by Margaret Wright.

Tax Ordinance for 2014 was passed unanimously with a motion by John Miller and second by Paula Ferriell.

Margaret Wright said Ron Ellingsworth was unable to trim the Holly tree.  She is going to contact someone else.

New Business

John Miller reported that police have written 18 citations for traffic violations.  One person who was a convicted felon was stopped and questioned about his activities.  The police officer will provide a monthly report with the invoice.

Citizens’ Concerns

Ron Willman reported on a house on Shelbyville Road where the lawn has not been mowed.  Mayor was aware and has already reported to Metro.

There being no further business,  the meeting was adjourned at  7:35 with a motion by Brian Hill, second by John Miller.

Respectfully submitted,

Sharon Voelker, City Clerk Larry Odom-Groh, Mayor

Commission Meeting Minutes – May 13, 2013

 Commissioners Present:

Larry Odom-Groh

Paula Ferriell

John Miller

Margaret Wright

Brian Hill

Others Present:

Ruby Sheridan, treasurer

Steve Porter, city attorney

Bob Elliott

Dianne Wolfe

Alejandro Cabrera, LMPD

Renee Willman

John Hundley

Lundie Dyer

Michael Dyer

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:03

Approval of Minutes

The minutes were read and approved with a motion by John Miller, second by Margaret Wright.

Treasurer’s Report

There are only two delinquent tax bills at this time and expenses are normal.

The treasurer’s report was read and approved with a motion by Margaret Wright, second by Paula Ferriell.

 Old Business

none

New Business

John Miller presented responses from a survey he took and responses to his newsletter article.  He invited Alejandro Cabrera of LMPD who talked about directed patrols.  When there is activity in a neighborhood they will increase patrols.  He also talked about the car break-ins and warned about leaving anything of value in your car.  Citizens can go to lmpd.com to find out about break-ins in neighborhoods.  He also advised that citizens call LMPD if an activity looks suspicious.

John Miller proposed that The Neighborhood Security and Asset Protection provide up to twenty hours of police protection per month and that a committee be created to coordinate and review additional police presence in the city.  The cost will be $35 per hour.  Margaret Wright seconded the motion and it passed unanimously.

 The mayor presented the budget for 2013 – 2014 for the first reading.

 The mayor presented the tax rate ordinance for the first reading.  There is no change in the tax rate.

Citizens’ Concerns

John Hundley suggested that citizens be alerted to the new police protection.  The mayor will post on website and will e-mail citizens.

Mike Dyer 108 Bellemeade Rd. introduced himself.

Renee Willman asked about the neighborhood yardsale.  Paula Ferriell reported that 35 homes participated.  One neighbor gave away daylillies.

Bob Elliott said the Holly tree on Chadwick Rd. needs trimming.  Margaret Wright will talk to Ron Ellingsworth.

There being no further business,  the meeting was adjourned at 8:12 with a motion by John Miller, second by Brian Hill.

Respectfully submitted

Sharon Voelker, City Clerk Larry Odom-Groh, Mayor

Commission Meeting Minutes April 8, 2013

Commissioners Present:

Larry Odom-Groh

Margaret Wright

Brian Hill

John Miller

Paula Ferriell

Others Present:

Ruby Sheridan, treasurer

Steve Porter, city attorney

Bob Elliott

Renee Willman

Ray Genet

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:01.

Approval of Minutes

The minutes were read, corrected and approved with a motion by Margaret Wright, second by John Miller.

Treasurer’s Report

There are only three delinquent tax bills.  Interest is a little higher and expenses are normal.  John Miller moved to approve the treasurer’s report, Paula Ferriell seconded and it passed unanimously

Old Business

Brian Hill reported that pot holes had been repaired.

Steve Porter reported that the rezoning meeting regarding Oxmoor Toyota will be on May 21 at the East Government Center

New Business

Mayor Odom-Groh presented the budget worksheet for 2013 – 2014 and went through items line by line.

John Miller – Several citizens have expressed concerns about traffic issues to him.  People are speeding and not stopping at stop signs.  He hoped those citizens would come to the meeting but they did not.  The issue of hiring part time police protection has been addressed in the past and it was cost prohibitive.  Steve Porter said he would look into a group of police officers that work part time while off duty.

Paula Ferriell – Citizens have complained to her about dog waste.  There was discussion about the current leash laws.

Paula Ferriell – Citizens have complained to her about garbage, including cigarette butts.  Some garbage is from the recycling containers.

Paula Ferriell – Citizens have complained about parking on streets.

Paula Ferriell – Citizens have expressed concerns about drainage issues at some properties.  Mayor Odom-Groh will contact MSD.

Paula Ferriell – requested that anyone who has anything that needs to go in the newsletter should send it to Sharon Voelker.

Citizen Concerns

none

There being no further business, the meeting was adjourned at 7:47 with a motion by John Miller , second by Brian Hill .

Respectfully submitted,

Sharon Voelker, City Clerk                          Larry Odom-Groh, Mayor

Commission Meeting Minutes March 11, 2013

 Commissioners Present:

Larry Odom-Groh

John Miller

Brian Hill

Others Present:

Ruby Sheridan, treasurer

Diane Wolfe

Bob Elliott

Ron Ellingsworth

Mark Birtles

Renee Willman

Steve Porter, city attorne

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:01.

Approval of Minutes

The minutes were read and approved with a motion by John Miller, second by Brian Hill.

Treasurer’s Report

Tax payments have been coming in.  Only seven are delinquent and notices have been sent.  No unusual expenses.  Almost $13,000 from insurance tax premiums.  Brian Hill moved to approve the treasurer’s report, John Miller seconded and it passed unanimously.

Old Business

John Miller said that someone complained about cars being parked on both sides of the street.  He checked on parking regulations and learned that cars parked on street must have tires on pavement and cannot block mailboxes or driveways.  There are no restrictions on parking on either side or both sides of the street unless a restriction is posted to that effect

New Business

Mark Birtles who is a new resident at 212 Dorchester Rd presented an idea for a summer event.  His company is interested in sponsoring some sort of street festival in the summer. He is interested in the ideas of residents.  Mayor Odom-Groh is going to contact Halle Brumleve who has hosted a block party in the past.

Brian Hill reported that there is a pothole on Woodcleft.  The recent road work is still under warranty and that the paving company is going to make repairs when the weather improves.

Ron Ellingsworth presented his bid for landscaping which is the same as last year.  John Miller moved to continue his service, Brian Hill seconded and it passed unanimously.  Several people commented on the superior quality of the work.

Steve Porter reported that Oxmoor Toyota wants to expand into the wooded area behind St. Margaret Mary to Deep Woods Subdivision.  They want to clear the woods and put a parking lot to store cars.  This a zoning change from R-5A Residential to C-1 Commercial. He presented a resolution and a petition to support the efforts of Nor-Lyn Neighborhood Alliance to oppose the expansion. Brian Hill moved to approve the resolution, John Miller seconded and it passed unanimously.

Citizens’ Concerns

none presented

There being no further business,  the meeting was adjourned a 7:23 with a motion by John Miller, second by Brian Hill.

Respectfully submitted,

Sharon Voelker, City Clerk Larry Odom-Groh, Mayor

Commission Meeting Minutes February 11, 2013

 Commissioners Present:

Larry Odom-Groh

John Miller

Paula Ferriell

Margaret Wright

Brian Hill

Others Present:

Ruby Sheridan, treasurer

Steve Porter, city attorney

Dick Pontrich

Dianne Wolfe

Ron Ellingsworth

Renee Willman

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00.

Approval of Minutes

The minutes were read and approved with a motion by Margaret Wright , second by Paula Ferriell.

Treasurer’s Report

A lot of the tax payments have come in and only about 35 have not been paid.  Interest low.  Disbursements less than normal probably due to reduced recycling costs.

The treasurer’s report was read and approved with a motion by John Miller, second by Brian Hill

Old Business

none

New Business

Paula Ferriell reported that a citizen had reported they did not like the color of the paper used to print the newsletter.

Margaret commented that cars were parked on both sides of the street in different directions.

Citizens’ Concerns

Dick Pontrich reported that a boat has been parked in a driveway at corner of Bellemeade and Whipps Mill.  Mayor Odom-Groh has sent a letter.

There being no further business,  the meeting was adjourned at 7:15 with a motion by Brian Hill, second by Paula Ferriell .

Respectfully submitted,

Sharon Voelker, City Clerk Larry Odom-Groh, Mayor

Commission Meeting Minutes January 14, 2013

Commissioners Present:

Larry Odom-Groh

Paula Ferriell

John Miller

Margaret Wright

Brian Hill

Others Present:

Ruby Sheridan, treasurer

Steve Porter, city attorney

Renee Willman

Judi Sykes

Bob Elliott

Ron Willman

Alex Lea

Dianne Wolfe

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:02.

Approval of Minutes

The minutes were read and approved with a motion by Margaret Wright, second by Brian Hill.

Treasurer’s Report

Tax payments have been coming in and $19,000 was deposited in December.  Interest on funds is half of what budgeted .  Disbursements have been normal.

The treasurer’s report was read and approved with a motion by Brian Hill, second by John Miller.

Old Business

none

New Business

Mayor Odom-Groh assigned the following responsibilities for 2013 – 2015:

  • Mayor Larry Lea Odom-Groh – Administration and Budget
  • Commissioner Brian Hill – Streets and Street Lights
  • Commissioner Paula Ferriell – Community Events and Newsletter
  • Commissioner John Miller – Public Safety
  • Commissioner Margaret Wright – Public Lands and Beautification

Judi Sykes asked that the mayor put information about the beautification committee in the newsletter.

Judi Sykes is meeting with Marilyn Parker on Tuesday about funds for the Shelbyville Rd corridor.

John Miller is concerned that people don’t know we have a neighborhood watch.  There are several blocks that don’t have a block watch captain.  There was discussion about the need for neighbors to be alert but not to intervene other than to call the police. Steve Porter noted that other small cities do not have the participation that we have.

Dianne Wolfe said that some people in the neighborhood do not know who to call if they need tree work.

Dianne Wolfe distributed the Ethics Committee financial disclosure forms to commissioners, city clerk and treasurer.

There being no further business,  the meeting was adjourned at 7:32 with a motion by John Miller, second by Brian Hill.

Respectfully submitted,

Sharon Voelker, City Clerk Larry Odom-Groh, Mayor

City of Bellemeade
Commission Meeting Minutes

December 10, 2012
Commissioners Present:
! Larry Odom-Groh!
! Jeff Blain
! Renee Willman
! Brian Hill
Others Present:
! Ruby Sheridan, treasurer
! Steve Porter, city attorney
! Bob Elliott
! Judi Sykes
! Paula Ferriell
! Mark Ferriell
! Dennis Alegnani
! John Miller
! Ray Genet
! Dianne Wolfe
Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:01.
Approval of Minutes
The minutes were read and approved with a motion by Renee Willman, second by Jeff Blain.
Treasurer’s Report
Treasurer, Ruby Sheriden reported that it was a quiet month. Insurance tax premiums are far ahead of predictions. The PVA has been paid for printing tax bills. $157,000
was paid for paving of roads in Bellemeade.
The treasurer’s report was read and approved with a motion by Jeff Blain, second by
Brian Hill.
Old Business
Steve Porter presented a bill for $1375 for his work with residents and the new building that will be built at corner of Wood Rd. and Shelbyville Rd. He also talked about a cut through from Lyndon Rd to the parking lot of the new building that Metro Public Works would like to have. They are also trying to get a waiver for building the sidewalk along Wood Rd until sidewalks would be built down the remainder of Wood Rd. They also want a waiver to change the species of trees to type C which are low flowering trees rather than type A which are taller. Jeff Blain moved to pay the bill Brian Hill seconded and it was approved.
New Business
Paula Ferriell, John Miller and Brian Hill were sworn in as commissioners.
Jeff Blain and Renee Willman were presented with certificates of appreciation for their service.
Citizens’ Concerns
Judi Sykes presented bids for trees from the Beautification Committee.
Dennis Alegnani presented concerns about dog feces in yards. He also expressed
concerns about fireworks at Shelby Campus.
There being no further business, the meeting was adjourned at 7:28 with a motion by
Jeff Blain, second by Renee Willman.
Respectfully submitted,
Sharon Voelker, City Clerk! ! ! Larry Odom-Groh, Mayor