City of Bellemeade, Kentucky

Regular Meeting Agenda
Monday, March 13, 2023 7:00 pm
700 North Hurstbourne Parkway
Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.
● Treasurer’s Report and Adoption

● Mayor’s Report – James Martin
o Working meeting of March 6, 2023 was held – no members of public attended.
o Several members of the public emailed me after the wind storm regarding the following issues:
● Tree down at 102 South Hampton – appears to be only on the property owners yard
● Alan Lewis indicates that LGE may place lower priority on the lines in the ditches because of difficulty of access.
o SAM Registration – Would request that Trish Scott accomplish this by March 23, 2023.
o Project and Expenditure (P&E) Report that is due April 30. The portal does not open April 1st – Lets plan to have Trish, Geri and me meet on a date in April to accomplish this.
o Contracted with Hatfield Media to move our website from GO Daddy to their server and change all logins so that only current commissioners have access and credentials. They will ensure that Security Patches occur regularly.
o Updated code of ordinances to reflect new ordinances and changes after February 2023 meeting. Request that City Attorney Stephen Porter review and provide thoughts.
o American Rescue Plan Funding Update – total amount of $132,864.00 as part of the American Rescue Plan Act (ARPA). The Bellemeade Commission wants input on how those funds should be spent. All costs must be incurred by December 31, 2024. Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city. Cities can use their full amounts for traditional governmental services.

Current Commission Discussions Have Focused on:

• Police security increase.
• Tree Planting
• Drainage Ditch clearing behind South Hamptom – issues include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.

● Commissioner Reports
o Public Events –
Arbor Day

o Public Lands –

o Public Works –

o Public Safety –

Public Comments – In Accordance with Commission Rules

New Business –

● Discussion of Virtual or Physical Meeting Location Date for future Meetings –
The next working meeting is scheduled for Monday, April 3, 2023 7:00 pm.
The next regular meeting is scheduled for Monday, April 10, 2023 7:00 pm.

Adjournment –

Regular Meeting Agenda

Monday, February 13, 2023 7:00 pm

700 North Hurstbourne Parkway

Louisville, KY 40222

Call To Order –

Introduction of New Commissioner Candidates and Selection of New Commissioner

●    Robin Mountain has decided to resign his position and selection process of new candidate will be discussed.

o    “No vacancy by reason of voluntary resignation in the office of mayor or on a legislative body shall occur unless a written resignation which specifies a resignation date is tendered to the legislative body. The resignation shall be effective at the next regular or special meeting of the city legislative body occurring after the date specified in the written letter of resignation.” KRS 83A.040(7).

o    “If one (1) or more vacancies on a legislative body occur in a way that one (1) or more members remain seated, the remaining members shall within thirty (30) days fill the vacancies one (1) at a time, giving each new appointee reasonable notice of his selection as will enable him to meet and act with the remaining members in making further appointments until all vacancies are filled.” KRS 83A.040(5).

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption

• Mayor’s Report – James Martin
  • Working meeting of February 6, 2023 was held and several member of public attended.  . 
  • Contracted with Hatfield Media to move our website from GO Daddy to their server and change all logins so that only current commissioners have access and credentials. They will ensure that Security Patches occur regularly.  
  • Will update code of ordinances to reflect new ordinances and changes after February 2023 meeting.  Request that City Attorney Stephen Porter review and provide thoughts.
  • American Rescue Plan Funding Update – total amount of $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Cities can use their full amounts for traditional governmental services. 

Current Commission Discussions Have Focused on: 

• Police security increase.
• Tree Planting
• Drainage Ditch clearing behind South Hamptom – issues include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.

• Commissioner Reports
  • Public Events –
  • Public Lands –
  • Public Works –
  • Public Safety –
    • Discussion of email alert system.

Public Comments – In Accordance with Commission Rules

New Business –

● Second Reading of ordinance modifying commissioner roles.
● Discussion and voting of ordinance modifying commissioner roles.

• Discussion of Virtual or Physical Meeting Location Date for future Meetings –

The next working meeting is scheduled for Monday, March 6, 2023 7:00 pm.

The next regular meeting is scheduled for Monday, March 13, 2023 7:00 pm.

• Adjournment –

Monday, January 23, 2023 7:00 pm

700 North Hurstbourne Parkway

Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption

• Mayor’s Report – James Martin
  • Working meeting of January 2, 2023 was not held (observed New Year’s Day). Regular meeting of January 9, 2023 was postponed as a result of Mayor’s unavailability in consultation with all commissioners and staff. 
  • Spoke with Hatfield Media – Would like to get all IT and website, hosting, domain, under the control of city clerk.
  • Will update code of ordinances to reflect new ordinances and changes after February 2023 meeting.  Request that City Attorney Stephen Porter review and provide thoughts.
  • American Rescue Plan Funding Update – total amount of $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Cities can use their full amounts for traditional governmental services. 

Current Commission Discussions Have Focused on: 

• Police security increase.
• Tree Planting
• Drainage Ditch clearing behind South Hamptom – issues include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.

• Commissioner Reports
  • Public Events –
  • Public Lands –
  • Public Works –
  • Public Safety –

Public Comments – In Accordance with Commission Rules

New Business –

● Robin Mountain has decided to resign his position and selection process of new candidate will be discussed.
o “No vacancy by reason of voluntary resignation in the office of mayor or on a legislative body shall occur unless a written resignation which specifies a resignation date is tendered to the legislative body. The resignation shall be effective at the next regular or special meeting of the city legislative body occurring after the date specified in the written letter of resignation.” KRS 83A.040(7).
o “If one (1) or more vacancies on a legislative body occur in a way that one (1) or more members remain seated, the remaining members shall within thirty (30) days fill the vacancies one (1) at a time, giving each new appointee reasonable notice of his selection as will enable him to meet and act with the remaining members in making further appointments until all vacancies are filled.” KRS 83A.040(5).
● First Reading of ordinance modifying commissioner roles.
● Discussion of ordinance modifying commissioner roles.
● Discussion of and voting on 2023 – 2024 commission positions
● Discussion of and voting on Mayor pro tem position for 2023 -2024.

• Discussion of Virtual or Physical Meeting Location Date for future Meetings –

The next working meeting is scheduled for Monday, February 6, 2023 7:00 pm.

The next regular meeting is scheduled for Monday, February 13, 2023 7:00 pm.

Monday, December 12, 2022 7:00 pm

700 North Hurstbourne Parkway

Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption
  • 2022 Financial Statement or the extension or the audit opt out.
• Mayor’s Report – James Martin
  • Working Meeting was held December 5, 2022 via Zoom Ben, Sandy and James attended.
  • Would like to get all IT and website, hosting, domain, under the control of clerk.
  • American Rescue Plan Funding Update – total amount of  $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Cities can use their full amounts for traditional governmental services. 

Current Commission Discussions Have Focused on: 

• Police security increase.
• Tree Planting
• Drainage Ditch clearing behind South Hamptom – issues include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.

• Commissioner Reports
  • Public Events –
  • Public Lands –
  • Public Works –
  • Public Safety –

Public Comments – In Accordance with Commission Rules

New Business –

● Commissioner swearing in – “Each person elected to an office shall take the oath of office on or before the day the term of office to which he has been elected begins, except in years where the first Monday in January falls upon January 1.” KRS 62.010
● It is possible that Robin Mountain may decide to resign his position and selection process of new candidate will be discussed.
* “No vacancy by reason of voluntary resignation in the office of mayor or on a legislative body shall occur unless a written resignation which specifies a resignation date is tendered to the legislative body. The resignation shall be effective at the next regular or special meeting of the city legislative body occurring after the date specified in the written letter of resignation.” KRS 83A.040(7).
* “If one (1) or more vacancies on a legislative body occur in a way that one (1) or more members remain seated, the remaining members shall within thirty (30) days fill the vacancies one (1) at a time, giving each new appointee reasonable notice of his selection as will enable him to meet and act with the remaining members in making further appointments until all vacancies are filled.” KRS 83A.040(5).
● Discussion and Completion of 30 Day Report. – KRS 121.180 requires all candidates and candidate campaign committees, regardless of whether their Spending Intent was over $3,000 or $3,000 or less,
● Discussion of next years’ positions
● Discussion of Mayor pro tem position
–

• Discussion of Virtual or Physical Meeting Location Date for future Meetings –

The next working meeting is scheduled for Monday, January 2, 2022 7:00 pm. (Will likely be cancelled for Holiday, but may occur if need arises)

The next regular meeting is scheduled for Monday, January 9, 2022 7:00 pm. in person. 

• Adjournment –

Regular Meeting Agenda

Monday, November 14, 2022 7:00 pm

700 North Hurstbourne Parkway

Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption
  • 2022 Financial Statement or the extension or the audit opt out due.
• Mayor’s Report – James Martin
  • Working Meeting was held November 7, 2022 via Zoom Halle, Geri and James attended.
  • Would like to get all IT and website, hosting, domain, under the control of clerk.
  • Reach alert information sent to mayor’s email.
  • Leaf collection email from resident from resident Sandra Frederick
  • American Rescue Plan Funding Update – total amount of  $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Cities can use their full amounts for traditional governmental services. 

Current Commission Discussions Have Focused on: 

• Police security increase.
• Tree Planting
• Drainage Ditch clearing behind South Hamptom – issues include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.

• Commissioner Reports
  • Public Events –
  • Public Lands –
  • Public Works –
  • Public Safety –

Public Comments – In Accordance with Commission Rules

New Business –

• Discussion of Virtual or Physical Meeting Location Date for future Meetings –

The next working meeting is scheduled for Monday, December 5, 2022 7:00 pm. Via Zoom.  The next regular meeting is scheduled for Monday, December 12, 2022 7:00 pm. in person. 

• Adjournment –