City of Bellemeade, Kentucky

City Of Bellemeade

Regular Meeting Agenda

Monday, September 9, 2022 7:00 pm

700 North Hurstbourne Parkway

Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption
• Mayor’s Report – James Martin
  • No Working Meeting Was Held Labor Day September 5, 2022
  • Bellemeade City Election will occur November 8, 2022 –The last day to file a declaration of intent to be a write-in candidate is Friday, October 28, 2022
  • American Rescue Plan Funding Update – total amount of  $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Cities can use their full amounts for traditional governmental services. 

We may not use the funds for:

• Pay for debt service or financing expenses
• Replenish financial reserves (e.g., rainy day fund)
• Satisfy obligations under a settlement agreement, judgment, consent decree, or debt restructuring
• Violate existing federal, state, or local laws; regulations; or the intent, terms, and conditions of ARPA

Current Commission Discussions Have Focused on: 

• Drainage Ditch clearing behind South Hamptom – issue include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.
• Police security increase.
• Tree Planting

• Commissioner Reports
  • Public Lands – Consider promoting the tree planting ordinance.
  • Public Works –
  • Public Safety –   
    • Commissioner Sandy Walker wishes to discuss her concerns about KLE
    • Mayor Martin will present parking warning forms.
  • Public Events –

Public Comments – In Accordance with Commission Rules

New Business –

• Discussion of zip code change for 40223 to 40222 (Per request of resident Geri Huff)
• Discussion of Virtual or Physical Meeting Location Date for future Meetings  –
• Adjournment –

The next working meeting is scheduled for Monday, October 3, 2022 7:00 pm. Via Zoom.  The next regular meeting is scheduled for Monday October 10, 2022 7:00 pm. in person. 

Monday, August 8, 2022 at 6:30 PM

Steel Technologies Building

The 700 Room, 1st Floor

700 North Hurstbourne Parkway

Louisville, KY 40222

The City of Bellemeade is proposing a 2022 tax rate of 6.6 cents per $100.00 valuation of real property.  This is the exact same property tax rate of 6.6 cents per $100.00 valuation as we had last year in 2021. In 2021, the city received $59,640 in real property tax revenue. In 2022, under the proposed same 6.6 cents per $100 of value rate, we expect to receive $72,349.85 in real property tax revenue.   If the city wanted to generate the exact amount of revenue as we generated last year, we would have to lower the rate to 5.5 cents per $100.00 valuation. The additional revenue generated by the 2022 tax rate will be used in part to increase the salaries of our city clerk and city treasurer.  (The Mayor and Commissioners remain unpaid).   Also, we expect all of our standard city expenditures to increase as a result of inflation.   This includes road repairs, police patrols, utilities, and landscaping.  The purpose of the hearing will be for the public to comment on the proposed taxation. The General Assembly pursuant to KRS §132 .027 requires this public notice. 

Regular Meeting Agenda

Monday, August 8, 2022 7:00 pm

700 North Hurstbourne Parkway

Louisville, KY 40222

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption
• Mayor’s Report – James Martin
  • No Working Meeting Was Held August 1, 2022 as Mayor Martin was out of town.
  • Bellemeade City Election will occur November 8, 2022 –The last day to file a declaration of intent to be a write-in candidate is Friday, October 28, 2022
  • Neighbor Barry Blalock would like to speak with the commission about cash savings options- may come to September meeting.
  • American Rescue Plan Funding Update – total amount of  $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Cities can use their full amounts for traditional governmental services. 

We may not use the funds for:

• Pay for debt service or financing expenses
• Replenish financial reserves (e.g., rainy day fund)
• Satisfy obligations under a settlement agreement, judgment, consent decree, or debt restructuring
• Violate existing federal, state, or local laws; regulations; or the intent, terms, and conditions of ARPA

Reporting Requirement

Current Commission Discussions Have Focused on: 

• Drainage Ditch clearing behind South Hamptom – issue include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.
• Police security increase.
• Tree Planting

• Commissioner Reports
  • Public Lands –
  • Public Works –
  • Public Safety –  
  • Public Events –
  • Yard Sale  – 8/20/22

Public Comments – In Accordance with Commission Rules

New Business –

• First Reading of Property Tax Ordinance (Keeping Tax Rate Same As Last Year)
• Discussion, Consideration, and Possible voting on Property Tax ordinance
• Discussion of Virtual or Physical Meeting Location Date for future Meetings  –
• Adjournment –

The next working meeting is scheduled for Monday, September 5, 2022 7:00 pm. Via Zoom.  The next regular meeting is scheduled for Monday September 12, 2022 7:00 pm. in person. 

Regular Meeting Agenda

Monday, July 11, 2022 7:00 pm

700 North Hurstbourne Parkway

Louisville, KY 40222

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption
• Mayor’s Report – James Martin
  • No Working Meeting Was Held July 4, 2022 for the holiday.
  • Bellemeade City Election will occur November 8, 2022 –The last day to file a declaration of intent to be a write-in candidate is Friday, October 28, 2022
  • American Rescue Plan Funding Update – total amount of  $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Cities can use their full amounts for traditional governmental services. 

We may not use the funds for:

• Pay for debt service or financing expenses
• Replenish financial reserves (e.g., rainy day fund)
• Satisfy obligations under a settlement agreement, judgment, consent decree, or debt restructuring
• Violate existing federal, state, or local laws; regulations; or the intent, terms, and conditions of ARPA

Reporting Requirement

Current Commission Discussions Have Focused on: 

• Drainage Ditch clearing behind South Hamptom – issue include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.
• Police security increase.
• Tree Planting

• Commissioner Reports
• Public Works –
• Public Safety –  
• Public Events –
  • Yard Sale  – 8/20/22

Public Comments – In Accordance with Commission Rules

New Business –

• First Reading of Property Tax Ordinance (Keeping Tax Rate Same As Last Year)
• Discussion of Property Tax Ordinance
• Discussion, Consideration, and Possible voting on Proposed Canopy Tree reimbursement ordinance
• Discussion of Virtual or Physical Meeting Location Date for future Meetings  –
• Adjournment –

The next working meeting is scheduled for Monday, August 1, 2022 7:00 pm. Via Zoom.  The next regular meeting is scheduled for Monday August 8, 2022 7:00 pm. in person. 

Regular Meeting Agenda

Monday, June 13, 2022 7:00 pm

700 North Hurstbourne Parkway

Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Budget Business –

• Second Reading of July 1, 2022 – June 30, 2023 City Budget Ordinance
• Discussion, Consideration, and Possible voting on July 1, 2022 – June 30, 2023 City Budget

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption
• Mayor’s Report – James Martin
  • Working meeting was held via Zoom at 7:00 PM on 6/6/22.   
  • Bellemeade City Election will occur November 8, 2022 – The ballot candidate filing  was Tuesday June 7, 2022 at 4:00 p.m.  The candidates filed to be on the ballot will be:

BELLEMEADE MAYOR

      James N. MARTIN JR., 200 DORCHESTER RD

BELLEMEADE COMMISSIONER

      Robin MOUNTAIN – 206 DORCHESTER RD

      Sandra WALKER – 210 DORCHESTER RD

      Halle BRUMLEVE – 8600 CHARING CROSS RD

      Benjamin ZICKEL – 203 HOLLISWOOD RD

The last day to file a declaration of intent to be a write-in candidate is Friday, October 28, 2022

• Open meeting protections require that no quorum of commission members (3 or more) should discuss (exchange ideas back and forth) regarding any matter of commission business without public notice.  Any 2 members of the commission can discuss their views on matters of commission business without public notice. We are already doing an excellent job of this. 
  • The City’s Code of Ordinances Section 30 Describes How the Commission Will Function.  Section 30 is reprinted below:

§30.01: Commission Roles

(A)     A Commission Member shall be appointed by the Commission upon recommendation by the mayor to direct each area of City Government with executive authority as follows:

(B)     The mayor shall be responsible for City administration, response to emergency activity, budget, contracts, and signing articles for payment of City payroll and approved expenditures and other duties as prescribed by Kentucky Revised Statute.

(C)     The mayor pro tempore shall be responsible for assuming the duties of the mayor when necessary.

(D)     Public Events Commissioner shall be responsible for City events.

(E)     Public Lands Commissioner shall be responsible for land owned by the City and all maintenance and improvements thereon to include regulation of the posting of signs on said property.

(F)     Public Safety Commissioner shall be responsible for code enforcement and public safety in the City.

(G)     Public Works Commissioner shall be responsible for matters of public sanitation to include, but not limited to, trash, recycle, and yard waste collection and for streets and street lights within the City.

§30.02: General Responsibilities

(A)     Responsibility shall include generation of required activity, public notice and/or advertisement where required, procurement, logistical application, personal supervision, and submission of signed invoice for payment for services and/or products.

(B)     Authority to administer activity in area of responsibility shall be restricted only by Kentucky Revised Statute, budgetary limitations, vote of the full Commission, and/or existing or future Bellemeade Ordinance.

(C)     Commission Members are authorized to conduct interviews and/or meetings open to the public concerning issues within area of responsibility. Public Notice shall not be required for said public meetings in which a quorum of Commission members is not present. Records shall be kept documenting action taken at and by such meeting and forwarded in a timely manner to the City Clerk for inclusion in City records.

(D)     Commission members shall observe the statutory stipulations governing open meetings when collaborating on any matter concerning more than one City service.

(E)     Each Commission Member shall inform the full Commission of activity in area of responsibility on a quarterly basis in writing.

(F)     Commission Members are authorized to seek legal assistance through Kentucky League of Cities or Bellemeade City Attorney as necessary.

(G)     Vacancies on the Commission shall be filled by according to the provisions of Kentucky Revised Statute 83A.040 with first consideration given to the non-elected candidate with highest votes in the last past election provided that the candidate is still a resident of the City, still available to serve, and eligible to be appointed.

• American Rescue Plan Funding Update – total amount of  $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Only 4 or 5 cities in the Commonwealth received more than $10,000,000.  All other cities can use their full amounts for traditional governmental services. 

Therefore, we are no longer limited to the following categories.

(1) Household Assistance – including food assistance; rent, mortgage, or utility assistance; counseling and legal aid; cash assistance to households are allowed, but they must be proportional to the negative economic impact on the household.

(2) Investing in Water, Sewer, and Broadband Infrastructure and Public Safety

(3) Special-Purpose Districts –.

We may not use the funds for:

• Pay for debt service or financing expenses
• Replenish financial reserves (e.g., rainy day fund)
• Satisfy obligations under a settlement agreement, judgment, consent decree, or debt restructuring
• Violate existing federal, state, or local laws; regulations; or the intent, terms, and conditions of ARPA

Current Commission Discussions Have Focused on:  

• Drainage Ditch clearing behind South Hamptom – issue include liability and resident permission to enter onto their property.
• Partial Reimbursement for Resident Home Camera Installation
• Updating the streetlights – LED and adding more between.
• Police security increase.
• Tree Planting

• Commissioner Reports
• Public Lands –
  • Road Bids –
  • Future Paving Costs
  • Stop Signs – Hurstbourne
• Public Works –
• Public Safety –
  • Public Safety Commissioner Robin Mountain’s Meeting with John Aubrey of Kentuckiana Law Enforcement
  • Commissioner Sandy Walker will discuss her dissatisfaction with KLE and her concerns regarding KLE service – (Executive session if matters of public security should not be revealed in public record).

Public Comments – In Accordance with Commission Rules

Other Possible New Business –

Adjournment –

The next working meeting is scheduled for Monday, July 4, 2022 7:00 pm. Via Zoom, will likely be cancelled if no major issues need to be discussed.  The next regular meeting is scheduled for Monday July 11, 2022 7:00 pm. in person.  

Regular Meeting Agenda

May 9, 2022 at 7:00 PM

The 700 Room, 1st Floor

700 North Hurstbourne Parkway

Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption
• Mayor’s Report – James Martin
  • Working meeting was held via Zoom at 7:00 PM on May 2^nd.    The meeting was attended by James Martin, Geri Huff, Halle Brumleve, Sandra Walker, and resident Vicki Frantz who mentioned that LGE contractors left debri in the drainage ditch.
  • Bellemeade City Election will occur November 8, 2022 – The candidate filing

deadline is Tuesday June 7, 2022 at 4:00 p.m.

• American Rescue Plan Funding Update – total amount of  $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Only 4 or 5 cities in the Commonwealth received more than $10,000,000.  All other cities can use their full amounts for traditional governmental services. 

Therefore, we are no longer limited to the following categories.

(1) Household Assistance – including food assistance; rent, mortgage, or utility assistance; counseling and legal aid; cash assistance to households are allowed, but they must be proportional to the negative economic impact on the household.

(2) Investing in Water, Sewer, and Broadband Infrastructure and Public Safety

(3) Special-Purpose Districts –.

We may not use the funds for:

• Pay for debt service or financing expenses
• Replenish financial reserves (e.g., rainy day fund)
• Satisfy obligations under a settlement agreement, judgment, consent decree, or debt restructuring
• Violate existing federal, state, or local laws; regulations; or the intent, terms, and conditions of ARPA

Reporting Requirement

Current Commission Discussions Have Focused on:  

• Drainage Ditch clearing behind South Hamptom
  • Partial Reimbursement for Resident Home Camera Installation
  • Updating the streetlights – LED and adding more between.
  • Police security increase.
  • Tree Planting

• Commissioner Reports
• Public Works –
• Public Safety –
  • Discussion of Video Surveillance at Entrances.
• Public Events –
  • Yard Sale  – 8/20/22
  • Block Party   – May 28, 22  – 5:00 pm to 8:00 pm.

Public Comments – In Accordance with Commission Rules

New Business –

• Second Reading – Street Closure for Block Party Ordinance
• Discussion, Consideration, and Possible voting on Street Closure for Block Party Ordinance
• First Reading of July 1 2022 – June 30, 2023 City Budget
• Discussion of July 1, 2022 – June 30, 2023 City Budget
• Second Reading of Proposed Canopy Tree reimbursement ordinance
• Discussion, Consideration, and Possible voting on Proposed Canopy Tree reimbursement ordinance
• Discussion of Virtual or Physical Meeting Location Date for future Meetings  – Ask City Attorney to Confirm limits of virtual meetings since state of emergency has ended.

Adjournment –

The next working meeting is scheduled for Monday, June 6, 2022 7:00 pm. Via Zoom.  The next regular meeting is scheduled for Monday June 13, 2022 7:00 pm. in person.  

Regular Meeting Agenda

April 11, 2022 at 7:00 PM

The 700 Room, 1st Floor

700 North Hurstbourne Parkway

Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption
• Mayor’s Report – James Martin
  • Bellemeade City Election will occur November 8, 2022 – The candidate filing

deadline is Tuesday June 7, 2022 at 4:00 p.m.

• American Rescue Plan Funding Update – total amount of  $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses are now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Only 4 or 5 cities in the Commonwealth received more than $10,000,000.  All other cities can use their full amounts for traditional governmental services. 

Therefore, we are no longer limited to the following categories.

(1) Household Assistance – including food assistance; rent, mortgage, or utility assistance; counseling and legal aid; cash assistance to households are allowed, but they must be proportional to the negative economic impact on the household.

(2) Investing in Water, Sewer, and Broadband Infrastructure and Public Safety

(3) Special-Purpose Districts –.

We may not use the funds for:

• Pay for debt service or financing expenses
• Replenish financial reserves (e.g., rainy day fund)
• Satisfy obligations under a settlement agreement, judgment, consent decree, or debt restructuring
• Violate existing federal, state, or local laws; regulations; or the intent, terms, and conditions of ARPA

Reporting Requirement

Current Commission Discussions Have Focused on:  

• Drainage Ditch clearing behind South Hamptom
  • Partial Reimbursement for Resident Home Camera Installation
  • Updating the streetlights – LED and adding more between.
  • Police security increase.
  • Tree Planting

• Commissioner Reports
• Public Works –
  • Stop Sign Replacement –
• Public Safety –
  • Discussion of Video Surveillance at Entrances.
  • Discussion of KLE scheduling of overnight patrols
• Public Events –
  • Yard Sale  – 8/20/22
  • Arbor Day Event –  4/23/22
  • Block Party   – May 28, 22  – 5:00 pm to 8:00 pm.

Public Comments – In Accordance with Commission Rules

New Business –

• Street Closure for Block Party Ordinance – First Reading
• Discussion of Budget Planning for 2022 – Including areas where budget may be decreased or increased.
  • Discuss Budget Changes for remainder of 2022
  • Discuss Projected Budget for July 1, 2022 – June 30, 2023
• Second Reading of Proposed Canopy Tree reimbursement ordinance
• Discussion of Proposed Canopy Tree reimbursement ordinance
• Discussion of Virtual or Physical Meeting Location Date for future Meetings  – Ask City Attorney to Confirm limits of virtual meetings since state of emergency has ended.

Adjournment –

The next working meeting is scheduled for Monday, May 2, 2022 7:00 pm. Via Zoom.  The next regular meeting is scheduled for Monday May 9, 2022 7:00 pm. in person.  

City Of Bellemeade

Regular Meeting Agenda

March 14, 2022 at 7:00 PM

The 700 Room, 1st Floor

700 North Hurstbourne Parkway

Louisville, KY 40222

Call To Order –

Approval of Previous Minutes –

Reports – Each Report Will be Followed by Comments from Each Commissioner Who Wishes to Speak.

• Treasurer’s Report and Adoption
• Mayor’s Report – James Martin
  • Bellemeade City Election will occur November 8, 2022 – The candidate filing deadline is Tuesday June 7, 2022 at 4:00 p.m.
  • Anne Palmer Los Arboles Condominiums 8625 Shelbyville Road 40222 – says trash is often missed weekly. 
  • Investment Update and Discussion –
  • Peddler’s Ordinance License Application

• American Rescue Plan Funding Update – total amount of  $132,864.00 as part of the American Rescue Plan Act (ARPA).    The Bellemeade Commission wants input on how those funds should be spent.  All costs must be incurred by December 31, 2024.  Eligible uses include now greatly expanded since there is now a presumed amount of lost revenue up to $10,000,000 for each city.  Only 4 or 5 cities in the Commonwealth received more than $10,000,000.  All other cities can use their full amounts for traditional governmental services. 

Therefore, we are no longer limited to the following categories:

(1) Household Assistance – including food assistance; rent, mortgage, or utility assistance; counseling and legal aid; cash assistance to households are allowed, but they must be proportional to the negative economic impact on the household.

(2) Investing in Water, Sewer, and Broadband Infrastructure and Public Safety

(3) Special-Purpose Districts –.

Current Commission Discussions Have Focused on:  

• Drainage Ditch clearing behind South Hamptom
  • Partial Reimbursement for Resident Home Camera Installation
  • Updating the streetlights – LED and adding more between.
  • Police security increase.
  • Tree Planting

• Commissioner Reports
• Public Works –
• Public Events – Discussion of date, plan, and appropriation for Arbor Day Event
  • Discussion of Yardsale date.

Public Comments – In Accordance with Commission Rules

New Business –

• Discussion of Budget Planning for 2022 – Including areas where budget may be decreased or increased.
  • Discuss Budget Changes for remainder of 2022
  • Discuss Projected Budget for July 1, 2022 – June 30, 2023
• Discussion of Tax rate changes for 2022 —
• Discussion of possible reimbursement/rebate for canopy tree replanting
• Discussion of Virtual or Physical Meeting Location Date for future Meetings

Adjournment –

The next working meeting is scheduled for Monday, April 4, 2022 7:00 pm. Via Zoom.  The next regular meeting is scheduled for Monday April 11, 2022 7:00 pm. in person.