Commission Minutes

CITY OF BELLEMEADE
Commission Meeting Minutes
June 11, 2018 

Commission Members Present:                                    Others Present:

Mayor Larry Odom-Groh                                                           Regina Meyers

Commissioner John Miller                                                         Nichola Garbett

Commissioner Andrew Miller

City Attorney Stephen Porter

Treasurer Geri Huff

City Clerk Trish Scott

 Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:10 p.m.

Approval of Minutes

The minutes from the May meeting were read and approved with a motion by Andrew Miller, second John MIller.

Treasurer’s Report

The treasurer’s report was read and approved with a motion by John Miller, second Andrew Miller.

Old Business

Tax Ordinance 2019 – Mayor Odom-Groh

The 2019 Tax ordinance was distributed and reviewed. An error was noted in Section 6, where the date was stated as 2018, but should have reflected 2019.  John Miller moved to approve City of Bellemeade Ordinance No. 2018-01 as written with the noted correction. Andrew Miller seconded the motion and the motion passed.

Budget Ordinance 2018 – 19 – Mayor Odom-Groh

Mayor Odom-Groh distributed the 2018-19 Budget ordinance to the committee for review. The only change in the budget is for the quarterly news letter, which has increased slightly to allow for processing at FedEx Office. John Miller noted that the Lawn Service & Maintenance budget has not increased since services were established. He suggested an increase to $7,500. It was noted by Mayor Odom-Groh that the maintenance contractor set his price for the year, and we could possibly address this in next year’s budget. John Miller then inquired about the snow removal budget as there were many complaints last year. Andrew Miller commented that with the uncertainty of the snow  fall in any given year, it is very difficult to predict. It was suggested we can look at this item for next year’s budget. In the meantime there is a substantial emergency fund in the budget that could be used for snow removal if conditions warrant a higher expense.

John Miller moved to approve City of Bellemeade Budget Ordinance No. 2018-02 as it is written, second by Andrew Miller. The motion passed.

Other Business

City Attorney Stephen Porter updated the commission on Top Golf, who has filed a formal application, with some changes to address the concerns of the Hurstbourne residents. He reported that the changes are not substantial especially with regard to the lighting. It is still expected to impact the neighbors in the vicinity as well as Shelbyville Road. Also the 170-foot tall poles are still being specified. There will be ongoing communication as the application process continues.

Regina Meyers and Nichola Garbett reported on the Safety Commission’s Neighborhood Watch Meeting that was held on May 8. The meeting was poorly attended and no residents signed up for the Neighborhood Watch. John Miller reported that the original program also had a similar start and was not well attended either. Andrew Miller commented that individual engagement is effective for this type of recruitment. Regina mentioned that she and Nichola had already gone door to door, but still did not get any participation. Mayor Odom-Groh pointed out that because we have a police officer now, the perceived need for a Neighborhood Watch could be impacted.

Andrew Miller informed the commission that the lights at the Bellemeade entrance to the city are malfunctioning, perhaps due to an oversensitive light sensor. He may need to hire an electrician to correct the problem.

There being no further business, the meeting adjourned at 7:25 p.m. with a motion by John Miller, second Andrew Miller. The motion passed.

Respectfully submitted,

Patricia A. Scott, City Clerk                                                  Larry Odom-Groh, Mayor

 

 

CITY OF BELLEMEADE

Commission Meeting Minutes

May 14, 2018

Commission Members Present:                                    Others Present:

Mayor Larry Odom-Groh                                                           Susan Dorten Jarl

Commissioner Bob Elliott

Commissioner Jennifer Gardner

Commissioner Andrew Miller

City Attorney Stephen Porter

Treasurer Geri Huff

City Clerk Trish Scott

 

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes from the April meeting were read and approved with a motion by Andrew Miller, second Jennifer Gardner.

Treasurer’s Report

The treasurer’s report was read and approved with a motion by Jennifer Gardner, second Andrew Miller.

Old Business

Report on Oppose Top Golf Signs – Mayor Odom-Groh

Mayor Odom-Groh reported that there are a number of the Top Golf signs left. Andrew Miller noted that many people seem hesitant to display the signs unless other neighbors have done so.

New Business

 Tax Ordinance 2019 – Mayor Odom-Groh

Mayor Odom-Groh distributed the 2019 Tax ordinance to the committee for review. There is no change in the assessment from last year. Some dates will be corrected on the ordinance, and committee will vote on City of Bellemeade Ordinance 2018-01 at the June meeting.

Budget Ordinance 2018 – 19 – Mayor Odom-Groh

Mayor Odom-Groh distributed the 2018-19 Budget ordinance to the committee for review. The only change in the budget is for the quarterly news letter, which has increased slightly to allow for processing at Fedex Office. There was discussion regarding utility costs, and Andrew Miller commented that a previously mentioned water rate increase has not been implemented. He also noted that the road budget seems to be on par with the Treasurer’s Report.  Some dates will be corrected and the committee will vote on City of Bellemeade Ordinance 2018-02 at the June meeting.

Tree Rebate Review – Commissioner Jennifer Gardner

Jennifer Gardner reported that two citizens have submitted forms applying for the city’s Tree Rebate. She moved to approve two rebates for $150 each. Bob Elliott seconded and rebates were approved.

Announcement for Block Party – May 20 – Mayor Odom-Groh

Mayor Odom-Groh reported that the intersection of Blaine and Charing Cross will be closed on May 20 for a block party. Lt. Cabrera will close the intersection with his police car and set up a table to sign up residents for the Neighborhood Watch program.

Other Business

Mayor Odom Groh distributed forms to run for office in Bellemeade.

City Attorney Stephen Porter reported on his communications with MTS regarding lighting on the new building in Shelby Campus. More discussion is necessary and he will be pursuing that in the near future.

He also commented on the ongoing dialog with Top Golf. He has met with staff and Julie Raque Adams to discuss their application for the facility at Oxmoor.  There has been no activity on their part since the initial application. Hurstbourne  has collected and submitted 1,200 signatures opposing the facility.

He informed the committee that there will be a media event on May 23rd at 5:45 near the soccer field at Oxmoor Woods Parkway and Lyndon Lane to report on the application, and there is an effort underway to gather residents in opposition to Top Golf. Steve and a representative from the City of Hurstbourne will be speaking at this press conference.

Citizens’ Concerns

Jennifer Gardner has been contacted by a resident concerned that LG&E has not been maintaining the easement at the rear of her property. Mayor Odom-Groh explained that the residents are responsible for maintenance of any easements.

There being no further business, the meeting adjourned at 7:31 p.m. with a motion by Bob Elliot, second Andrew Miller. The motion passed.

Respectfully submitted,

Patricia A. Scott, City Clerk                                                  Larry Odom-Groh, Mayor

 

 

 

CITY OF BELLEMEADE

Commission Meeting Minutes

April 9, 2018

Commission Members Present:

Mayor Larry Odom-Groh

Commissioner Bob Elliott

Commissioner Jennifer Gardner

Commissioner Andrew Miller

Commissioner John Miller

Treasurer Geri Huff

City Clerk Carol Howard

Others Present:

Renee Willman

Nichola Garbett

Regina Meyers

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes from the March meeting were read and approved with a motion by John Miller, second Bob Elliott.

Treasurer’s Report

The treasurer’s report was read and approved with a motion by Andrew Miller, second Jennifer Gardner.

Old Business

  • City Clerk Position—Mayor Odom-Groh

Mayor Odom-Groh made a motion, second John Miller that Patricia Scott be approved as new City Clerk, effective May 1, 2018. The motion passed.

  • Update on Top Golf—Commissioner Andrew Miller

Andrew Miller reported that the City of Hurstbourne issued a resolution in opposition to a zoning change and construction of a Top Golf Facility in Oxmoor Mall, and they have hired Attorney Stephen Porter to represent them. Andrew had published a link to a Hurstbourne petition on Bellemeade’s Facebook page, which gained 44 signatures. Hurstbourne is also having yard signs printed to show opposition, so in support of Hurstbourne, Andrew made a motion, second John Miller that the City of Bellemeade pay up to $100 for yard signs for Bellemeade citizens who want to show their support. (The full resolution is attached.) The motion passed.

New Business

Commissioner John Miller discussed two vacant houses on North Chadwick Road that were deteriorating. Mayor Odom-Groh said he would send a letter to the owners requesting that they improve and maintain their properties and what their plans are. If this doesn’t remedy the situation, he will go through Metro.

Citizens’ Concerns

Renee Willman mentioned two street signs that needed repair. John Miller noted a third one.

There being no further business, the meeting adjourned at 7:26 p.m. with a motion by John Miller. The motion passed.

Respectfully submitted,

Carol Howard, City Clerk Larry Odom-Groh, Mayor