Commission Minutes

CITY OF BELLEMEADE

Commission Meeting Minutes

February 11, 2019

Commission Members Present:                                         Others Present:

Mayor John W Miller                                                              Kate Cunningham

Commissioner Jennifer Gardner

Commissioner Susan Dorten Jarl

Commissioner Andrew Miller

Commissioner Bob Elliott

City Attorney Stephen Porter

City Treasurer Geri Huff

City Clerk Trish Scott

Call to Order:  Mayor John W Miller called the meeting to order at Lyndon City Hall at 7:00 p.m.

The minutes from the January meeting were read and approved unanimously after a motion by Commissioner Miller, second by Commissioner Elliott.

The treasurer’s report was approved as presented. It was noted that property taxes and insurance premium taxes have been coming in on time and the budget is on par again this month. Funds to pay for Eagle Signs to repair the damaged street signs will be moved from Miscellaneous to the Roads and Signs. City Treasurer Geri Huff reported that her second audit as Treasurer for the City of Bellemeade was successfully completed.

There was some discussion about the budget categories, and Mayor Miller stated that money shall be appropriated for Roads and Signs in the next budget. Bob Elliott moved to approve the treasurer’s report, Commissioner Miller seconded and motion was approved unanimously.

Unfinished Business

 Pot Hole Report/Street Sign Repair:  Commissioner Miller reported that as of this date, the potholes on the north side of North Chadwick had still not been addressed by Metro Call. He has begun using the online portal and it indicates that this project is now on the schedule.

The sunken drains on Dorchester were assessed by Metro engineers who reported that they are sound and in working order. There is erosion around the drains making the problem more of a cosmetic concern. This will be addressed by another Metro department that deals with landscaping issues.

The street and stop sign repairs are on schedule to be completed in the next three to five weeks.

 Kentucky League of Cities:  Commissioner Susan Dorten Jarl reported on her attendance at the Kentucky League of Cities (KLC) meeting. The Commission approved reimbursement of the Convention fee. Motion by Commissioner Jarl and second by Commissioner Miller.

The Commission voted to join the Kentucky League of Cities after motion by Commissioner Jarl, second by Commissioner Miller, and unanimous vote of the Commission. Commissioner Jarl was appointed to contact KLC to complete the membership process.

 Committee Reports:  None presented

 New Business

BEAUTIFICATION ORDINANCE; CITY OF BELLEMEADE, KENTUCKY, ORDINANCE # 2, SERIES # 2008, as Amended October 11, 2010 was rescinded by Ordinance #1 Series #2019. Motion by Commissioner Gardner; second by Commissioner Elliott. The motion passed unanimously.

First Reading of Ordinance for increase in insurance premium tax to remain in line with Metro was presented by City Attorney and Mayor Miller. Second Reading will be in the March meeting.

At this time Mayor Miller asked Attorney Porter for information about the tax that Metro charges on homes used for short term rentals. Stephen Porter informed that a fee, not a tax, is charged, and a conditional use permit is required if the owner is not living in the home. Discussion took place regarding the process for obtaining a conditional use permit. Mayor Miller will follow up at a later date.

NSAP Increase:  Commissioner Gardner presented a proposal to increase the hourly rate of compensation paid to Neighborhood Security and Asset Protection (NSAP) officers from $35.00 an hour to $40.00 per hour for the remainder of FY 2018-19. Commissioner Elliott seconded the motion, and it passed unanimously.

Commissioner Gardner also recommended an increase in the number of hours allocated for NSAP patrols in the FY 2019-20 budget at an additional annual cost of twenty six hundred dollars ($2600.00). Recommendation will be forwarded to the Budget Committee.

Street Signs on South Hampton:  Commissioner Andrew Miller presented a proposal to replace street signs on South Hampton Road. He presented a motion to accept a bid for $1,446 by Eagle Sign Company to provide three new street signs. Commissioner Jarl seconded the motion and it passed unanimously.

A discussion followed regarding whether a competitive bidding process is necessary in situations such as this. City Attorney Stephen Porter informed the commission that the limit for requiring competitive bids is $20,000, but they can be obtained at the Committee’s discretion for any amount at any time.

 Notification of Communications Commissioner Title Change:  Communications Commissioner title was changed to Alert Notification Administrator by Executive Order.

 Budget for FY 2019-2020:  Mayor Miller reminded the commissioners that the first Budget reading will be in April and encouraged them to submit their recommendations soon. He stated that all suggestions are welcome.

The snow removal policy was again a topic of discussion. No recommendations were presented.

Resident Concerns:  Kate Cunningham asked the committee whether or not any funds were still in the budget for tree reimbursement. Mayor Miller stated that there were none. Residents had stopped volunteering to staff the Beautification Committee, so it had ceased to exist.. There had been additional problems with the program because some trees had been planted within the right-of-way, and some residents had complained about city tax funds being used to improve private property.

 Ms. Cunningham informed the Commission that the new 40,000-square-foot Northeast Regional Library located on Bellevoir Circle off Ormsby Station Road near the Northeast YMCA will be having an open house within the next couple of months and that meeting rooms were available. Mayor Miller and Ms. Cunningham will jointly collaborate to secure a room for Bellemeade City Commission Meetings.

 A demonstration and training of the new Email Alert System was conducted by Commissioner Miller. Accounts were created for meeting attendees and template usage was reviewed. Because our email list is small, this service is free.

Adjournment:  There being no further business, the meeting adjourned at 8:31 pm, with a motion by Commissioner Jennifer Gardner and second by Commissioner Bob Elliott.

Respectfully submitted,

Patricia A. Scott, City Clerk                                       John W. Miller, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

January 14, 2019

Commission Members Present:                                         Others Present:

Mayor John W  Miller                                                                Renee Willman

Commissioner Jennifer Gardner                                             Nichola Garbett

Commissioner Susan Jarl                                                         Regina Meyers

Commissioner Andrew Miller                                                 Ruby Sheridan

Commissioner Bob Elliott                                                          Tom Cole

City Attorney Stephen Porter

Treasurer Geri Huff

City Clerk Trish Scott

Mayor John W Miller called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes from the December meeting were read and approved unanimously after a motion by Bob Elliott, second Jennifer Gardner.

Approval of Treasurer’s Report

The treasurer’s report was read. Interest was higher again this month. All other expenses are as expected with the exception of stamps purchase to mail the tax statements. Andrew Miller moved to approve the treasurer’s report, Bob Elliott seconded and motion was approved unanimously.

Jennifer Gardner inquired as to whether the funds had been moved from the Beautification budget to “Miscellaneous”.  Geri Huff reported that no funds had been reallocated at this time. Mayor Miller informed that they can be moved at any time since the commission had voted on and approved of this change during the last meeting.

Unfinished Business

Tax Bill Correction

The tax bills were mailed out stating they are for the 2019 tax year. Mayor Miller commented that this was an error as it had been discussed in the January, 2018 Commission Meeting that the bills should reflect the current tax year as required by law. Mayor Miller asked if we can correct this now that the bills have been sent by sending a notice.  After comment by Attorney Porter, it was agreed that a correction notice was necessary.

Mayor Miller moved to send a notice to all tax bill recipients, correcting the tax year. Bob Elliott seconded. The motion passed unanimously.

Andrew Miller suggested that a committee should be created to determine the best way to execute the correction notice. There needs to be some discussion about how to best comply with the law regarding city tax collection years.  It was decided that Mayor Miller and Attorney Porter determine the method of correction.

Pothole Report

Andrew Miller reported that half of the potholes on North Chadwick’s have been repaired, but that the other half on the North side of the street have still not been addressed. He has been working with Metro Call and they have been quite responsive so he expects that those will be repaired soon, and will be following up to make sure they are done.

Committee Reports

None presented 

New Business

Assignment and Description of Commissioner Duties

Mayor Miller presented the commissioners assignments as follows:

Bob Elliott – Public Lands / Webmaster City Website

Jennifer Gardner – Public Safety

Susan Jarl – Community Events / Newsletter

Andrew Miller – Streets and Street Lights / Official Communication

Assignments are for the two year term commencing January 1, 2019 and expiring December 31, 2020.

Appointment of Mayor Pro Tempore

Mayor Miller commented that the Mayor Pro Tempore position that had been created by the Commission last year is now vacant. Mayor Miller moved to name Andrew Miller Mayor Pro Tempore. Susan Jarl seconded the motion, and it passed unanimously.

Creation of New Advisory Committees

Mayor Miller moved to establish advisory committees as follows:

  • Budget Committee with a membership of three to seven residents to advise the Mayor in matters relative to creation and amendment of the Budget;
  • Official Communications Committee with a membership of three to five residents to advise the Official Communications Commissioner;
  • Public Events Committee with a membership of three to nine residents to advise the Public Events Commissioner;
  • Public Lands Committee with a membership of three to nine residents to advise the Public Lands Commissioner;
  • Streets and Street Light Committee with a membership of three to eleven residents to advise the Streets and Street Lights Commissioner.

Jennifer Gardner commented that it may be difficult to establish these committees due to lack of participation. There was some discussion about lack of interest and poor community participation, and it was agreed that without enough interest, an advisory committee would simply be inactive.

Andrew Miller seconded the motion, and it passed unanimously.

Street Sign Repair

Andrew Miller requested a quote from Eagle Sign for 3 damaged street signs and 2 damaged stop signs throughout the neighborhood. After driving the neighborhood, Eagle Sign provided a quote for refurbishing 3 street signs that were damaged or worn, and for resetting 5 stop signs. The quote totaled $875. Andrew Miller made a motion to accept the estimate pending his inspection of the two additional stop signs that Eagle had included in their quote. Jennifer Gardner seconded the motion which passed unanimously. After a possible accounting error was discovered on the quote, Andrew Miller amended his motion to allow up to $900 for sign repairs, pending his inspection of the signs, and the correction of the quote.  Jennifer Gardner seconded and the amended motion passed unanimously.

First Reading Beautification Ordinance Rescission

Stephen Porter distributed copies of the Draft Beautification Ordinance Recission. Jennifer Gardner then introduced the Draft of the Beautification Ordinance Recission to the commission. The Recission will be presented and voted on at the February meeting.

Membership in Kentucky League of Cities

Andrew Miller moved for 5 minutes of discussion about the League of Cities. Jennifer Gardner seconded and motion passed. It was pointed out that while Bellemeade is a member of the Jefferson County League of Cities, we are not in fact a member of the Kentucky League of Cities. It is not currently known what the cost would be to join the Kentucky League. Stephen Porter pointed out that most of the cities he works with belong to Jefferson County but not Kentucky. Susan Jarl commented that she had to pay extra to take part in the KY League of Cities conference that she will be attending because we are not an active member. The topic was tabled and will be discussed at the February meeting to include costs and benefits of joining.

Insurance Premium

Susan Jarl expressed her concern that many taxes on insurance premiums are not being directed to Bellemeade. She requested to be the point person for this issue. It was pointed out that certain insurance companies were more difficult to work with, and many use a zip code to direct their tax payments, resulting in them being paid to the city of Louisville and not Bellemeade. Mayor Miller appointed Commissioner Jarl to work on improving the insurance tax monies that Bellemeade captures.

Review of Snow Removal Policy

Andrew Miller moved that the Snow Removal Policy remain as is. He and Jennifer Gardner will decide on a case by case basis whether to have the streets plowed. Susan Jarl seconded and the motion passed unanimously. Discussion took place as to which streets were maintained by Bellemeade and which by the state or by Lyndon. Wood Road and Whipps Mill are under Lyndon’s purview and North Chadwick is considered a state road maintained by Metro.

Yard Sale Dates

Susan Jarl moved to hold the city wide yard sale on August 17th with a rain date of August 24th. Jennifer Gardner seconded and the motion passed unanimously Discussion followed regarding the possibility of having two sales this year. It appears there is interest in having more than one, and the budget will allow for it. A second sale will be discussed at a later date.

Budget Committee Appointment

At this time, Mayor Miller appointed the following citizens of Bellemeade to the Budget Committee:

Tom Cole

Brian Fingerson

Sherry Spanyer

One Way Email Alert System Sign Up Authorization

Andrew Miller moved to give himself and subsequently other commissioners, authority to distribute the link to sign up for the email alert system. Jennifer Gardner seconded. The motion passed unanimously. Discussion followed about other possible ways to alert those who may not have or want to use the email system. Andrew Miller commented that all who have access will need to be trained in the use of the system and perhaps a meeting should be designated for that training.

Mayor Miller moved to adopt the one way email alert system, amended to include all city employees, specifically the city clerk and the city treasurer. Andrew Miller seconded the amended motion, and it passed unanimously.

Tax Bill Correction

At this time Andrew Miller moved to create a 2 person committee to address the tax year correction. Mayor Miller stated that he and Stephen Porter will discuss the best way to proceed. Andrew Miller withdrew the motion.

Newsletter

Resident Concerns

Adjournment

There being no further business, the meeting adjourned at 8:09 pm, with a motion by Jennifer Gardner and seconded by Andrew Miller.

Respectfully submitted,

Patricia A. Scott, City Clerk                                           John W. Miller, Mayor

CITY OF BELLEMEADE

Commission Meeting Minutes

December 10, 2018 

Commission Members Present:                                            Others Present:

Mayor Larry Odom-Groh                                                           Pamela Miller

Commissioner Jennifer Gardner                                                Renee Willman

Commissioner John Miller                                                         Susan Jarl

Commissioner Andrew Miller                                                     Christopher Jarl

City Attorney Stephen Porter                                                     Nichola Garbett

Treasurer Geri Huff                                                                   Regina Meyers

City Clerk Trish Scott

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 6:59 p.m.

Approval of Minutes

The minutes from the November meeting were read and approved after a motion by John Miller, second Andrew Miller.

Treasurer’s Report

The treasurer’s report was read. Budget is on par. Interest was higher than last month. Tax invoices were mailed so that income is anticipated. Andrew Miller moved to approve the treasurer’s report, Jennifer Gardner seconded and motion was approved.

New Business

Commission Assignments for 2019

Jennifer Gardner enquired about the transition process for the new City Commission. Mayor Odom-Groh informed that every two years the mayor assigns the task force and committees. John Miller will be responsible for this as the incoming Mayor, and has already addressed this via an email to the commissioners.

Jennifer Gardner presented a motion to dissolve the Beautification Committee due to lack of participation from residents. The City Commissioners have been acting as the Beautification Committee including managing the tree rebate program which has been cumbersome at times. The motion specified allocating the Beautification Funds to the Events Committee, which would allow their use for other city events such as an additional yard sale.

Mayor Odom-Groh informed that because the Beautification Committee had been created via an ordinance, it would require another ordinance to rescind it. It cannot be via dissolved via a motion.

Mayor Odom-Groh commented that in the meantime funds could be reallocated to the miscellaneous fund and still be used for various events.

John Miller moved that the balance of funds in the Beautification Committee be transferred to the miscellaneous fund. Jennifer Gardner seconded the motion and it passed.

Meeting Room

John Miller commented that in the past U of L had offered us a room at Shelby Campus, and asked if we could re-visit that option. The cost of the current Lyndon location to provide restroom access is prohibitive. Stephen Porter commented that most of the U of L rooms are very large. It was mentioned that the Library will be available by next year as well. Stephen Porter will explore options for meeting room in the meantime.

Old Business

Rumpke

Mayor Odom-Groh reported on his discussion with Rumpke regarding increasing recycling pick up to once a week starting January first. It will double the cost of recycle from $2 per household to $4 per household.

John Miller moved to approve this change, and Andrew Miller seconded. The motion was approved.

Andrew Miller updated the commission on the status of various issues.

  • He has contacted Louisville Public Works and made them aware of the storm drain collapse and it is on their list.
  • The email list is also in the works at this time.
  • Potholes on Chadwick have not been addressed yet, but will be soon

Swearing In Commission

Mayor Odom-Groh announced that the new commission would now be sworn in and thanked the commission and the community for the opportunity to serve as Mayor for the past 10 years.

Stephen Porter officiated the swearing in of the Mayor and Commissioners for the upcoming term beginning January 1, 2019:

Mayor John Miller

Commissioner Jennifer Gardner

Commissioner Andrew Miller

Commissioner Susan Jarl

Commissioner Bob Elliott will be sworn in by Stephen Porter at another time as he was not able to attend this meeting.

At this time, Geri Huff presented Mayor Odom-Groh with thank you gifts from the committee.

There being no further business, the meeting adjourned at 7:33 pm, with a motion by John Miller and seconded by Andrew Miller and Jennifer Gardner simultaneously.

Respectfully submitted,

Patricia A. Scott, City Clerk                                          John W. Miller, Mayor

CITY OF BELLEMEADE
Commission Meeting Minutes
November 12, 2018

Commission Members Present:                                               
Mayor Larry Odom-Groh
Commissioner Bob Elliott
Commissioner Jennifer Gardner
Commissioner John Miller
Commissioner Andrew Miller
City Attorney Stephen Porter
Treasurer Geri Huff
City Clerk Trish Scott

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes from the October meeting were read and approved with a motion by John Miller, second Bob Elliott.

Treasurer’s Report

The treasurer’s report was read. Items of note included insurance premium checks that were submitted on time, and a double charge from the water company. The water bill was being set up for electronic payment and Geri Huff was instructed to pay the first bill manually as the electronic payment would not be set up. After paying, it was discovered that the ACH had also gone through. The water company is working to correct the double payment.  The Treasurer’s report was approved with a motion by Bob Elliott, second by John Miller.

New Business

Election Results

Mayor Odom-Groh presented the official election results to the committee. John Miller was elected Mayor and the Bellemeade Commissioners will be Andrew Miller, Bob Elliott, Jennifer Gardner and Susan Dorten Jarl.  John Miller noted that both Moorgate and Bellemeade are represented on the elected Commission.

Mayor pro-tem

Mayor Odom Groh announced that he will be visiting Michigan for the upcoming holiday and will be working on the moving process in the near future.  Due to his expected absence, he moved to nominate John Miller for Mayor pro-tem for the remainder of the year. Andrew Miller seconded, and the motion passed.

Rumpke Extension

Mayor Odom-Groh distributed the new proposed extension to the Rumpke contract with Bellemeade. There was discussion about possibly increasing the recycling pick up to a weekly schedule. Andrew Miller commented that he had heard many citizen comments about needing either a larger or second container for recycling. Mayor Odom-Groh will talk to Rumpke about adding a weekly recycling pick up as there are sufficient funds in the budget.

City Email List

Andrew Miller proposed that the city email list be managed via one of the automated online marketing services such as Constant Contact. He has been working with similar lists and feels this would simplify the emailing process for the Mayor. In addition he suggested that Bellemeade would benefit from a Twitter account. John Miller expressed concern about the city’s responsibility to accurately communicate with citizens, pointing out that at this point, the city website is our only official online presence, and citing the unofficial Face Book pages as often containing misinformation from citizens.

Mayor Odom-Groh commented that the more avenues of communication we have, the better. He cited various problems with the current process including many returned emails that are filtered out by TWC. He inquired about the cost of this type of set up, and Andrew Miller responded that for a mailing list this size, it would be free. We would only see the logo of the provider in the email margin. We could provide links to unsubscribe or otherwise make changes. Stephen Porter commented that the suggested scenario would allow only the City Commission/Mayor to communicate; it would not be a discussion forum so there would be no outside comments. Andrew Miller offered to initiate and manage this project, and informed the commission that to begin we only need to sign up for the email service and decide on an appropriate Twitter account name. Again, no cost is involved.  Bob Elliott and Jennifer Gardner expressed that they are in favor of this.

John Miller made a motion to give Andrew Miller authority to move forward with his email and marketing proposal. Jennifer Gardner seconded and the motion was passed.

Other Business

Bob Elliott reported that the irrigation systems have been closed for the season. Additionally, his contact was able to defer the repair on the backflow valve until next year, after the irrigation system is turned on for the season.

Andrew Miller informed that he had contacted MSD about the sunken spot near Charing Cross and Dorchester and was told they would address it. At this time, it has not been addressed but is in the works.  John Miller expressed concern about potholes in several places on the 100 block of N. Chadwick that had not been repaired. Andrew Miller stated that these had not been discussed at all, and he will investigate further and report them to MSD.

 There being no further business, the meeting adjourned at 7:32pm, with a motion by Bob Elliott, and a second by Jennifer Gardner.

Respectfully submitted,

Patricia A. Scott, City Clerk                                                  Larry Odom-Groh, Mayor

CITY OF BELLEMEADE
Commission Meeting Minutes
October 8, 2018

Commission Members Present:                                              Others Present:
Mayor Larry Odom-Groh                                                                     Brian Huff
Commissioner Bob Elliott
Commissioner Jennifer Gardner
Commissioner John Miller
Commissioner Andrew Miller
City Attorney Stephen Porter
Treasurer Geri Huff
City Clerk Trish Scott

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 6:59 p.m.

Approval of Minutes
The minutes from the September meeting were read and approved with a motion by John Miller, second Jennifer Gardner.

Treasurer’s Report
The treasurer’s report was read. Items of note included a high general interest and an unplanned water expense. The water bill for the Chadwick Road irrigation had been mailed to Ruby Sheridan’s address and incurred late charges. John Miller commented that after some erroneous bills in the past, he was told that both meters could be put on one account so we would only have one invoice. Bob Elliot will contact Louisville Water to request a single bill. The Treasurer’s report was approved with a motion by John Miller, second by Bob Elliott.

New Business
Tree Rebates
Jennifer Gardner presented two rebates for approval. John Miller asked if Pin Oaks were eligible for rebate, and they are not because in this area they are susceptible to a disease. Rebates were reported and approved as follows:

Resident on Dorchester applied for 1 red maple. Jennifer Gardner moved to approve the rebate in the amount of $150. Andrew Miller seconded, and reimbursement was approved.

Resident on Whipps Bend applied for 1 red maple in the amount of $21.18. Jennifer Gardner moved to approve the reimbursement. Andrew Miller seconded and the motion was approved.

Other Business
Andrew Miller updated the council on some items that were previously discussed.

The Chadwick road repair and painting of speed humps is not currently on Metro’s schedule. Since he spoke with them, they will be sending someone to assess the need for painting the speed humps.

A street sign on Chadwick is damaged, and he contacted Eagle Signs to discuss how to repair it. He is awaiting their return call.

John Miller reported that he had received an email from a resident asking if bike lanes could be created on Chadwick. Andrew Miller commented that he had received comments in opposition to bike lanes from various other residents. It has been suggested in the past that either painting lines or changing the surroundings could slow traffic on Chadwick. We could possibly look at a bike lane on only one side of the street.

Also MSD will be contacted regarding an area at Charing Cross and Chadwick that is in need of repair.

Stephen Porter thanked Mayor Odom-Groh for speaking at the hearing for Top Golf on October 1. He reported that there will be another meeting on Top Golf on October 15, that will continue the ongoing discussion from the previous meeting, and also address the new variance that Top Golf has applied for.

Mr. Porter also reported that it appears the new building in on Shelbyville Campus has a different lighting design than the others that should make it less intrusive.

Brian Huff reported that the catch basin on the easement at Charing Cross and Dorchester has sunken severely. It is deteriorated to a point that the street pavement is being affected. Andrew Miller will report this to MSD when he talks to them about the issue at Charing Cross and Chadwick.

There being no further business, the meeting adjourned at 7:21pm, with a motion by John Miller, and a second by Jennifer Gardner.

Respectfully submitted,

Patricia A. Scott, City Clerk                                                Larry Odom-Groh, Mayor



CITY OF BELLEMEADE
Commission Meeting Minutes
September 10, 2018

Commission Members Present:                                              Others Present:
Mayor Larry Odom-Groh                                                                     Susan Jarl
Commissioner Bob Elliott                                                                    Renee Willman
Commissioner Jennifer Gardner
Commissioner John Miller
Treasurer Geri Huff
City Clerk Trish Scott

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m

Approval of Minutes

The minutes from the August meeting were read and approved with a motion by John Miller, second Jennifer Gardner.

Treasurer’s Report

The treasurer’s report was read. Disbursements included the Sage Accounting Software reimbursement.  Premium taxes are coming in smoothly now, to the correct address. The Treasurer’s report was approved with a motion by Jennifer Gardner, second by Bob Elliott.

Old Business

Overgrown Trees at N. Chadwick at Shelbyville Road

Mayor Odom-Groh reported that the trees have been trimmed.

 Top Golf

Mayor Odom-Groh advised that he is now available to attend the public hearing on October 1 at 6:30 at U of L’s Shelby Campus in the Founder’s Union building.

New Business

Sidewalk on Whipps Mill Rd

Mayor Odom-Groh reported that during the district 18 meeting, Marilyn Parker informed him that there is money available for sidewalks. They discussed the area on Whipps Mill Road between Shelbyville Campus and N. Chadwick. There is no walkway there now, and the bike lane is not really safe for pedestrians. One difficulty may be that many of the trees there are very close to the road.  Ms. Parker will evaluate the feasibility for a sidewalk on Bellemeade’s side of Whipps Mill. She mentioned that although funding is available, if the cost exceeds the budget, the City of Bellemeade would have to pay the difference.

 Tree Rebates

Jennifer Gardner presented three rebates for approval. Some discussion took place regarding which trees qualified for reimbursement. Mayor Odom-Groh pointed out that only canopy trees would be reimbursed. Rebates were reported and approved as follows:

Resident on Holliswood applied for 1 willow oak and 2 black gums. It was determined that the black gums did not qualify as canopy trees.  Jennifer Gardner moved to approve the willow oak in the amount of $150. Bob Elliott seconded, and reimbursement was approved.

Resident on Dorchester applied for 1 red maple. Jennifer Gardner moved to approve the reimbursement in the amount of $150.  John Miller seconded and the motion was approved.

Resident on Tristan applied for 1 tulip poplar. Jennifer Gardner moved to approve the reimbursement in the amount of $150.  Bob Elliott seconded and the motion was approved.

Update on Google Fiber

Jennifer Gardner requested an update. Mayor Odom-Groh commented that all is ready and approvals have been executed. We are just waiting for the process to reach Bellemeade. Bob Elliott asked if Google was going to cut any pavement. Mayor Odom-Groh replied that yes, the pavement would be cut to a depth of 4 inches, and filled in appropriately. This will avoid any issues with re-paving which is normally done to a 2 inch depth.

Status of City Website

John Miller enquired about the status of the website, as he was not able to log in recently. Bob Elliott and Geri Huff commented that the site was renewed within the last 3 or 4 months. Bob will reset John’s log in.

Meeting Room

John Miller commented on the current meeting room in Lyndon’s city hall and asked about accessible restroom facilities.  Mayor Odom-Groh replied that he has discussed this with the city of Lyndon, and to gain access to those facilities would incur a cost of $65 per meeting.  It may be possible to secure a free meeting room in the new public library. The library is scheduled to be open in spring of 2019. Susan Jarl suggested that we could get on the schedule online.

There being no further business, the meeting adjourned at 7:17pm, with a motion by Mayor Odom-Groh, and a second by Bob Elliott.

Respectfully submitted,

Patricia A. Scott, City Clerk                                 Larry Odom-Groh, Mayor

CITY OF BELLEMEADE
Commission Meeting Minutes
August 13, 2018

Commission Members Present:                                                  Others Present:
Mayor Larry Odom-Groh                                                                          Susan Jarl
Commissioner Bob Elliott                                                                         Renee Willman
Commissioner Andrew Miller
City Attorney Stephen Porter
Treasurer Geri Huff
City Clerk Trish Scott

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:02 p.m.

Approval of Minutes
The minutes from the July meeting were read and approved with a motion by Bob Elliott, second Andrew Miller.

Treasurer’s Report
The treasurer’s report was read. Disbursements included the League of Cities membership dues and various tax liens. The new fiscal year began in July, and premium checks are starting to come in for August. The Treasurer’s report was approved with a motion by Andrew Miller, second Bob Elliott.

Old Business
Lights/Tree Trimming at Bellemeade Shelbyville Road Entrance
The issue with the lights at Bellemeade Shelbyville Road has been resolved. Bob Elliott and Andrew Miller reported that the sensor was moved and that seems to have cleared up the problem.

Speed Humps
Andrew Miller has a call into Metro regarding the repaving of N. Chadwick. Because of the possible paving schedule, we may have the speed humps painted sooner and then the paving done next summer. He will be following up with Metro to plan the best approach.

Top Golf Update
City Attorney Stephen Porter reported on Top Golf. He has now visited a number of different Top Golf sites including Fisher IN, Nashville TN and Chesterfield MO. The Chesterfield facility most closely resembles the design that is planned for Hurstbourne. He expressed great concern that the lights are extremely bright and the entire structure is very intrusive. The poles supporting the netting are 17 stories tall. Additionally, all of these locations are sited so that their lights shine into cornfields or industrial/commercial type areas. None of them are located near residential areas. There was discussion about the traffic, noise, late hours, possible concerts and other qualities of this facility that would be undesirable so close to the Hurstbourne and Bellemeade neighborhoods. Susan Jarl echoed the concerns brought up as she has also visited Top Golf facilities.

There will be a public hearing on October 1 at 6:30 at U of L’s Shelby Campus in the Founder’s Union building.

Hurstbourne has asked if there are any representatives of the City of Bellemeade willing to speak at the hearing in support of their position against Top Golf being placed at Oxmoor. They would be appreciative of a resolution from the City of Bellemeade as well. Mayor Odom-Groh responded that he is not available that day, but that perhaps a resolution would be a good way to show our support. Andrew Miller commented that he felt strongly that small cities should have a say in what happens around them. Andrew Miller and Stephen Porter will work on a resolution to present at next month’s meeting.

Other Business
Bob Elliott commented that the N. Chadwick trees on Shelbyville Road are badly overgrown and need trimming. Andrew offered to stop and talk to the homeowner and will offer to trim the trees for him, back to the easement. Mayor Odom-Groh commented that the homeowner is amenable to suggestions in the past. Andrew will reach out to him.

Citizen’s Concerns
Renee Willman commented that all of the citywide yard sale signs seem to be pointing toward Bellemeade and none are pointing toward Chadwick. Mayor Odom-Groh will look into this concern and correct it.

There being no further business, the meeting adjourned at 7:19 p.m. with a motion by Andrew Miller, second Bob Elliott. The motion passed.

Respectfully submitted,

Patricia A. Scott, City Clerk                                                                Larry Odom-Groh, Mayor