Commission Minutes

CITY OF BELLEMEADE
Commission Meeting Minutes
September 10, 2018

Commission Members Present:                                              Others Present:
Mayor Larry Odom-Groh                                                                     Susan Jarl
Commissioner Bob Elliott                                                                    Renee Willman
Commissioner Jennifer Gardner
Commissioner John Miller
Treasurer Geri Huff
City Clerk Trish Scott

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m

Approval of Minutes

The minutes from the August meeting were read and approved with a motion by John Miller, second Jennifer Gardner.

Treasurer’s Report

The treasurer’s report was read. Disbursements included the Sage Accounting Software reimbursement.  Premium taxes are coming in smoothly now, to the correct address. The Treasurer’s report was approved with a motion by Jennifer Gardner, second by Bob Elliott.

Old Business

Overgrown Trees at N. Chadwick at Shelbyville Road

Mayor Odom-Groh reported that the trees have been trimmed.

 Top Golf

Mayor Odom-Groh advised that he is now available to attend the public hearing on October 1 at 6:30 at U of L’s Shelby Campus in the Founder’s Union building.

New Business

Sidewalk on Whipps Mill Rd

Mayor Odom-Groh reported that during the district 18 meeting, Marilyn Parker informed him that there is money available for sidewalks. They discussed the area on Whipps Mill Road between Shelbyville Campus and N. Chadwick. There is no walkway there now, and the bike lane is not really safe for pedestrians. One difficulty may be that many of the trees there are very close to the road.  Ms. Parker will evaluate the feasibility for a sidewalk on Bellemeade’s side of Whipps Mill. She mentioned that although funding is available, if the cost exceeds the budget, the City of Bellemeade would have to pay the difference.

 Tree Rebates

Jennifer Gardner presented three rebates for approval. Some discussion took place regarding which trees qualified for reimbursement. Mayor Odom-Groh pointed out that only canopy trees would be reimbursed. Rebates were reported and approved as follows:

Resident on Holliswood applied for 1 willow oak and 2 black gums. It was determined that the black gums did not qualify as canopy trees.  Jennifer Gardner moved to approve the willow oak in the amount of $150. Bob Elliott seconded, and reimbursement was approved.

Resident on Dorchester applied for 1 red maple. Jennifer Gardner moved to approve the reimbursement in the amount of $150.  John Miller seconded and the motion was approved.

Resident on Tristan applied for 1 tulip poplar. Jennifer Gardner moved to approve the reimbursement in the amount of $150.  Bob Elliott seconded and the motion was approved.

Update on Google Fiber

Jennifer Gardner requested an update. Mayor Odom-Groh commented that all is ready and approvals have been executed. We are just waiting for the process to reach Bellemeade. Bob Elliott asked if Google was going to cut any pavement. Mayor Odom-Groh replied that yes, the pavement would be cut to a depth of 4 inches, and filled in appropriately. This will avoid any issues with re-paving which is normally done to a 2 inch depth.

Status of City Website

John Miller enquired about the status of the website, as he was not able to log in recently. Bob Elliott and Geri Huff commented that the site was renewed within the last 3 or 4 months. Bob will reset John’s log in.

Meeting Room

John Miller commented on the current meeting room in Lyndon’s city hall and asked about accessible restroom facilities.  Mayor Odom-Groh replied that he has discussed this with the city of Lyndon, and to gain access to those facilities would incur a cost of $65 per meeting.  It may be possible to secure a free meeting room in the new public library. The library is scheduled to be open in spring of 2019. Susan Jarl suggested that we could get on the schedule online.

There being no further business, the meeting adjourned at 7:17pm, with a motion by Mayor Odom-Groh, and a second by Bob Elliott.

Respectfully submitted,

Patricia A. Scott, City Clerk                                 Larry Odom-Groh, Mayor

 

 

CITY OF BELLEMEADE
Commission Meeting Minutes
August 13, 2018

Commission Members Present:                                                  Others Present:
Mayor Larry Odom-Groh                                                                          Susan Jarl
Commissioner Bob Elliott                                                                         Renee Willman
Commissioner Andrew Miller
City Attorney Stephen Porter
Treasurer Geri Huff
City Clerk Trish Scott

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:02 p.m.

Approval of Minutes
The minutes from the July meeting were read and approved with a motion by Bob Elliott, second Andrew Miller.

Treasurer’s Report
The treasurer’s report was read. Disbursements included the League of Cities membership dues and various tax liens. The new fiscal year began in July, and premium checks are starting to come in for August. The Treasurer’s report was approved with a motion by Andrew Miller, second Bob Elliott.

Old Business
Lights/Tree Trimming at Bellemeade Shelbyville Road Entrance
The issue with the lights at Bellemeade Shelbyville Road has been resolved. Bob Elliott and Andrew Miller reported that the sensor was moved and that seems to have cleared up the problem.

Speed Humps
Andrew Miller has a call into Metro regarding the repaving of N. Chadwick. Because of the possible paving schedule, we may have the speed humps painted sooner and then the paving done next summer. He will be following up with Metro to plan the best approach.

Top Golf Update
City Attorney Stephen Porter reported on Top Golf. He has now visited a number of different Top Golf sites including Fisher IN, Nashville TN and Chesterfield MO. The Chesterfield facility most closely resembles the design that is planned for Hurstbourne. He expressed great concern that the lights are extremely bright and the entire structure is very intrusive. The poles supporting the netting are 17 stories tall. Additionally, all of these locations are sited so that their lights shine into cornfields or industrial/commercial type areas. None of them are located near residential areas. There was discussion about the traffic, noise, late hours, possible concerts and other qualities of this facility that would be undesirable so close to the Hurstbourne and Bellemeade neighborhoods. Susan Jarl echoed the concerns brought up as she has also visited Top Golf facilities.

There will be a public hearing on October 1 at 6:30 at U of L’s Shelby Campus in the Founder’s Union building.

Hurstbourne has asked if there are any representatives of the City of Bellemeade willing to speak at the hearing in support of their position against Top Golf being placed at Oxmoor. They would be appreciative of a resolution from the City of Bellemeade as well. Mayor Odom-Groh responded that he is not available that day, but that perhaps a resolution would be a good way to show our support. Andrew Miller commented that he felt strongly that small cities should have a say in what happens around them. Andrew Miller and Stephen Porter will work on a resolution to present at next month’s meeting.

Other Business
Bob Elliott commented that the N. Chadwick trees on Shelbyville Road are badly overgrown and need trimming. Andrew offered to stop and talk to the homeowner and will offer to trim the trees for him, back to the easement. Mayor Odom-Groh commented that the homeowner is amenable to suggestions in the past. Andrew will reach out to him.

Citizen’s Concerns
Renee Willman commented that all of the citywide yard sale signs seem to be pointing toward Bellemeade and none are pointing toward Chadwick. Mayor Odom-Groh will look into this concern and correct it.

There being no further business, the meeting adjourned at 7:19 p.m. with a motion by Andrew Miller, second Bob Elliott. The motion passed.

Respectfully submitted,

Patricia A. Scott, City Clerk                                                                Larry Odom-Groh, Mayor

 

 

CITY OF BELLEMEADE

Commission Meeting Minutes

July 9, 2018 

Commission Members Present:                                    Others Present:

Mayor Larry Odom-Groh                                                          Regina Meyers

Commissioner Jennifer Gardner                                             Nichola Garbett

Commissioner Bob Elliott                                                         Ruby Sheridan

Commissioner John Miller

Commissioner Andrew Miller

City Attorney Stephen Porter

Treasurer Geri Huff

City Clerk Trish Scott

 

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:01 p.m.

Approval of Minutes

The minutes from the June meeting were read and approved with a motion by Andrew Miller, second Jennifer Gardner.

Treasurer’s Report

The treasurer’s report was read. A new expense was noted for $2,000 for removal of a tree that was down near Dorchester and Charing Cross. The Treasurer’s report was approved with a motion by John Miller, second Bob Elliott.

New Business League of Cities  – Mayor Odom-Groh reported that he had received a renewal notice for Bellemeade’s membership in the Jefferson County League of Cities. The city has been an active member of the league for many years. Mayor Odom-Groh moved to renew the membership in the amount of $100, John Miller seconded and the motion passed.

Other Business

Bob Elliott announced that he was working on getting an electrician to check on the lights at the Bellemeade entrance which have been malfunctioning. Andrew Miller reported that after further observation, the lights don’t seem to be the problem, but a tree seems to be obstructing the light sensors causing them to malfunction.  Ron Ellingsworth will be contacted about trimming the trees back, which should correct the problem.

Mayor Odom-Groh reported that Metro has fixed he pothole on N. Chadwick and there was a discussion about the condition the speed humps. Andrew Miller pointed out that Metro Louisville is responsible for fixing them, and they are working on it.

City Attorney Stephen Porter updated the commission on Top Golf, saying that it’s very likely there will be a public hearing in August. Hurstbourne has asked if there are any Bellemeade neighbors willing to hand out information in our neighborhood. Mayor Odom-Groh responded that we would be happy to post any information on our Face Book page, rather than distributing flyers.

Citizen’s Concerns

Ruby Sheridan expressed concern, and asked if Metro was doing anything about the large military truck that is being parked on Charing Cross. It has been an ongoing problem. Mayor Odom-Groh commented that Metro would be the one to address this situation. Andrew Miller suggested contacting Metrocall as we have had success working through them in the past. Ruby Sheridan has contacted Metro and was transferred and referred many times with little success. Andrew Miller suggested that if Metrocall is contacted every time the truck is parked there, we may get a better reaction. It was asked if Lt. Cabrera can ticket the truck, and it was pointed out that he tried to talk to the property owners, but they were not at home. Also, this type of code violation is within the purview of the code enforcement department, not LMPD.

There being no further business, the meeting adjourned at 7:15 p.m. with a motion by Bob Elliott, second Jennifer Gardner. The motion passed.

Respectfully submitted,

Patricia A. Scott, City Clerk                                               Larry Odom-Groh, Mayor

 

CITY OF BELLEMEADE
Commission Meeting Minutes
June 11, 2018 

Commission Members Present:                                    Others Present:

Mayor Larry Odom-Groh                                                           Regina Meyers

Commissioner John Miller                                                         Nichola Garbett

Commissioner Andrew Miller

City Attorney Stephen Porter

Treasurer Geri Huff

City Clerk Trish Scott

 Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:10 p.m.

Approval of Minutes

The minutes from the May meeting were read and approved with a motion by Andrew Miller, second John MIller.

Treasurer’s Report

The treasurer’s report was read and approved with a motion by John Miller, second Andrew Miller.

Old Business

Tax Ordinance 2019 – Mayor Odom-Groh

The 2019 Tax ordinance was distributed and reviewed. An error was noted in Section 6, where the date was stated as 2018, but should have reflected 2019.  John Miller moved to approve City of Bellemeade Ordinance No. 2018-01 as written with the noted correction. Andrew Miller seconded the motion and the motion passed.

Budget Ordinance 2018 – 19 – Mayor Odom-Groh

Mayor Odom-Groh distributed the 2018-19 Budget ordinance to the committee for review. The only change in the budget is for the quarterly news letter, which has increased slightly to allow for processing at FedEx Office. John Miller noted that the Lawn Service & Maintenance budget has not increased since services were established. He suggested an increase to $7,500. It was noted by Mayor Odom-Groh that the maintenance contractor set his price for the year, and we could possibly address this in next year’s budget. John Miller then inquired about the snow removal budget as there were many complaints last year. Andrew Miller commented that with the uncertainty of the snow  fall in any given year, it is very difficult to predict. It was suggested we can look at this item for next year’s budget. In the meantime there is a substantial emergency fund in the budget that could be used for snow removal if conditions warrant a higher expense.

John Miller moved to approve City of Bellemeade Budget Ordinance No. 2018-02 as it is written, second by Andrew Miller. The motion passed.

Other Business

City Attorney Stephen Porter updated the commission on Top Golf, who has filed a formal application, with some changes to address the concerns of the Hurstbourne residents. He reported that the changes are not substantial especially with regard to the lighting. It is still expected to impact the neighbors in the vicinity as well as Shelbyville Road. Also the 170-foot tall poles are still being specified. There will be ongoing communication as the application process continues.

Regina Meyers and Nichola Garbett reported on the Safety Commission’s Neighborhood Watch Meeting that was held on May 8. The meeting was poorly attended and no residents signed up for the Neighborhood Watch. John Miller reported that the original program also had a similar start and was not well attended either. Andrew Miller commented that individual engagement is effective for this type of recruitment. Regina mentioned that she and Nichola had already gone door to door, but still did not get any participation. Mayor Odom-Groh pointed out that because we have a police officer now, the perceived need for a Neighborhood Watch could be impacted.

Andrew Miller informed the commission that the lights at the Bellemeade entrance to the city are malfunctioning, perhaps due to an oversensitive light sensor. He may need to hire an electrician to correct the problem.

There being no further business, the meeting adjourned at 7:25 p.m. with a motion by John Miller, second Andrew Miller. The motion passed.

Respectfully submitted,

Patricia A. Scott, City Clerk                                                  Larry Odom-Groh, Mayor

 

 

CITY OF BELLEMEADE

Commission Meeting Minutes

May 14, 2018

Commission Members Present:                                    Others Present:

Mayor Larry Odom-Groh                                                           Susan Dorten Jarl

Commissioner Bob Elliott

Commissioner Jennifer Gardner

Commissioner Andrew Miller

City Attorney Stephen Porter

Treasurer Geri Huff

City Clerk Trish Scott

 

Mayor Larry Odom-Groh called the meeting to order at Lyndon City Hall at 7:00 p.m.

Approval of Minutes

The minutes from the April meeting were read and approved with a motion by Andrew Miller, second Jennifer Gardner.

Treasurer’s Report

The treasurer’s report was read and approved with a motion by Jennifer Gardner, second Andrew Miller.

Old Business

Report on Oppose Top Golf Signs – Mayor Odom-Groh

Mayor Odom-Groh reported that there are a number of the Top Golf signs left. Andrew Miller noted that many people seem hesitant to display the signs unless other neighbors have done so.

New Business

 Tax Ordinance 2019 – Mayor Odom-Groh

Mayor Odom-Groh distributed the 2019 Tax ordinance to the committee for review. There is no change in the assessment from last year. Some dates will be corrected on the ordinance, and committee will vote on City of Bellemeade Ordinance 2018-01 at the June meeting.

Budget Ordinance 2018 – 19 – Mayor Odom-Groh

Mayor Odom-Groh distributed the 2018-19 Budget ordinance to the committee for review. The only change in the budget is for the quarterly news letter, which has increased slightly to allow for processing at Fedex Office. There was discussion regarding utility costs, and Andrew Miller commented that a previously mentioned water rate increase has not been implemented. He also noted that the road budget seems to be on par with the Treasurer’s Report.  Some dates will be corrected and the committee will vote on City of Bellemeade Ordinance 2018-02 at the June meeting.

Tree Rebate Review – Commissioner Jennifer Gardner

Jennifer Gardner reported that two citizens have submitted forms applying for the city’s Tree Rebate. She moved to approve two rebates for $150 each. Bob Elliott seconded and rebates were approved.

Announcement for Block Party – May 20 – Mayor Odom-Groh

Mayor Odom-Groh reported that the intersection of Blaine and Charing Cross will be closed on May 20 for a block party. Lt. Cabrera will close the intersection with his police car and set up a table to sign up residents for the Neighborhood Watch program.

Other Business

Mayor Odom Groh distributed forms to run for office in Bellemeade.

City Attorney Stephen Porter reported on his communications with MTS regarding lighting on the new building in Shelby Campus. More discussion is necessary and he will be pursuing that in the near future.

He also commented on the ongoing dialog with Top Golf. He has met with staff and Julie Raque Adams to discuss their application for the facility at Oxmoor.  There has been no activity on their part since the initial application. Hurstbourne  has collected and submitted 1,200 signatures opposing the facility.

He informed the committee that there will be a media event on May 23rd at 5:45 near the soccer field at Oxmoor Woods Parkway and Lyndon Lane to report on the application, and there is an effort underway to gather residents in opposition to Top Golf. Steve and a representative from the City of Hurstbourne will be speaking at this press conference.

Citizens’ Concerns

Jennifer Gardner has been contacted by a resident concerned that LG&E has not been maintaining the easement at the rear of her property. Mayor Odom-Groh explained that the residents are responsible for maintenance of any easements.

There being no further business, the meeting adjourned at 7:31 p.m. with a motion by Bob Elliot, second Andrew Miller. The motion passed.

Respectfully submitted,

Patricia A. Scott, City Clerk                                                  Larry Odom-Groh, Mayor